Traveling to meet signers is an essential part of every mobile Notary’s business. But there’s always a risk when heading to unfamiliar locations. However, following these important steps can help keep Notaries safe when traveling on assignment:
1. Stay in contact. Always let someone know where you are going, and how long you’ll be gone.
2. Always bring your phone. Make sure to carry a charged mobile phone at all times so you can contact someone in an emergency.
3. Set up a contact plan for emergencies. Some signing agents schedule a “check-in” time during assignments, asking a trusted friend or relative to call during an assignment to confirm everything is going OK. Others have panic buttons on their phones that contact 911 and their emergency contacts, and provides a GPS location.
4. Don't share your schedule with strangers. Never let a stranger know details of your schedule — for example, if a signing is your last appointment for the day or if you plan to go straight home after the notarization is finished.
5. Always prioritize your safety. If you feel yourself to be in danger during a signing, find a way to leave immediately and contact someone. Don’t put yourself in danger trying to complete a notarization or collect documents — just leave as soon as possible.
6. Offer other meeting places if you don't feel safe. If you have concerns about traveling to the signer’s home or neighborhood, offer to meet at a neutral, well-lit public location with other people around, such as a coffee shop.
7. Maintain your vehicle. Have your vehicle serviced regularly and check your spare tire to ensure it is in good condition. Check your windshield wipers before you encounter rainy weather. If you live in a region with severe cold weather, be sure to have an ice scraper for frost on your windshield and snow chains if you need to drive through an area with heavy ice or snow on the roads.
8. Carry emergency supplies in your vehicle. Items you should include are a first aid kit, flashlight, jumper cables in case your battery dies, a blanket and jacket along with water and snacks that won’t spoil.
9. Invest in a good GPS system or smartphone navigation app. A GPS system or navigation app will help avoid getting lost when traveling to an unfamiliar location. Another good investment is a roadside assistance service such as AAA in the event your vehicle breaks down, has a flat or you encounter other mechanical problems on the road.
10. Keep your vehicle fueled. Don’t embark on a long trip with your gas tank nearly empty! Always make sure you have enough fuel to get to your assignment and return.
David Thun is the Editorial Manager at the National Notary Association.