What Notaries Need To Know About Name And Address Changes

Getting married? Moving to a new home? Relocating your business? If you need to update your name or address on your Notary commission, here are some important tips:

Follow your state’s Notary name and address change rules
Don’t delay updating your Notary information
You may need to purchase new Notary tools
Moving out of state may end your commission
The NNA can help you with name and address changes

1. Follow your state’s Notary name and address change rules

When it comes to updating name or address information on a Notary commission, no two states are exactly alike.

Arizona Notaries must report a change in surname due to marriage to the Secretary of State, and must sign their new legal name with the name on the commission directly below the legal name until the updated commission takes effect.

California Notaries must fill out an official name change form when changing their name on a Notary commission. However, when changing their address, they instead must send the Secretary of State’s office a notification letter using certified mail or another means of delivery that produces a receipt within 30 days of the move.

Colorado requires Notaries requesting a name change to submit a handwriting sample of the Notary’s official signature.

When an Illinois Notary makes a name change or moves out of the county they were originally commissioned in, the Notary must resign their current commission and apply for a new one under the new name. If the Notary changes to a new address in the same county, the Notary may instead simply report the address change to the Secretary of State via email at Enotary@ilsos.gov.

Texas Notaries, on the other hand, must fill out two different official forms — Form 2305 for name changes and 2302 for changes of address. Texas Notaries may also update an address online.

Virginia Notaries must notify the Secretary of the Commonwealth in writing about any change of residence address. If a Notary moves out of state, the Secretary may grant written permission for the individual to keep their commission, provided the individual meets the requirements for a nonresident Notary in Virginia. However, an out-of-state resident who ceases to be employed regularly in Virginia must give up their Notary commission.

Always be sure to follow your state’s rules when changing information on your Notary commission. Oklahoma gives its Notaries two options for name changes: either they may not report the name change and continue to notarize in the old name until the commission expires, or file for a new commission using the new name. However, if an Oklahoma Notary’s resident address changes, the Notary must inform the Secretary of State in writing within 30 days of such change. The Notary is not required to file a new bond or obtain another seal if the Notary moves from one county to another.

2. Don’t delay updating your Notary information

It’s important not to procrastinate if you need to update your name or address on your commission. Several states require Notaries to submit notification of any changes within a certain time limit, and you need to make sure you have enough time to complete any required steps.

For example, Florida requires its Notaries to apply for an amended commission within 60 days after changing their name, and notify the Secretary of State in writing within 60 days of an address change. California Notaries must submit any address changes to the state by certified mail or other means that produces a receipt within 30 days after moving, while Texas Notaries have 10 days after relocating to submit a change of address form.

3. You may need to purchase new Notary tools

Some states, such as Arizona, permit a Notary who changes his or her name to notarize using their former name and seal until their current commission expires. Others, such as California and Texas, require their Notaries to purchase a new seal after changing the name on a commission.

4. Moving out of state may end your commission

Be aware that in some states, including California and Utah, moving out of state automatically terminates your Notary commission. If this happens, you can no longer serve as a Notary in your old state and must apply for a new commission in the state where you now reside. Notaries cannot transfer an existing commission to another state.

5. The NNA can help you with Notary name and address changes

NNA members who need help changing their name, address or other information on their commission can contact our Customer Care team for assistance by phone at 1-800-876-6827 or by email at Services@NationalNotary.org.

David Thun is the Editorial Manager at the National Notary Association.

Quiz: Cross-border Notary issues

164 Comments

Add your comment

Katie

19 Dec 2024

I am a NH notary, that just changed my last name and moved. My stamp has my old last name on it. What are the steps that I need to go through to update my name and address, and can I use my stamp with my previous name on it in the process? Thank you!

National Notary Association

20 Dec 2024

Hello, according to the state manual for Notaries and Justices of the Peace: “A Notary Public should notify the Secretary of State’s office any time his or her name changes during a commission. When notifying the Secretary of State, the Notary Public must include his or her former name and new name…. In addition, a Notary Public should request a new commission reflecting his or her new name. The fee for a new commission is five dollars payable by cash or check to the Secretary of State’s Office” (NPJPM). “If the Notary Public is within six months of the end of his or her five-year commission, the Secretary of State’s office practice is to permit the Notary Public to continue to sign official documents using both the old and new names rather than requesting a new commission. For example, if Jane Smith’s name changes to Jane Jones she could sign as Jane (Smith) Jones.” (NPJPM). “A Notary Public should notify the Secretary of State’s office of an address change during his or her five-year commission. Failure to notify the Secretary of State’s office will result in the Notary Public not receiving an application for reappointment” (NPJPM).

Lillian Johnson

16 Dec 2024

Needing to know where to start to go about my recent name change due to a marriage in Missouri.

“Within ten days after the change of a notary’s name by court order or marriage, the notary shall send to the secretary by any means providing a tangible receipt, including certified mail and electronic transmission, a signed notice of the change, giving both the former and the new name, with a copy of any official authorization for such change, along with a fee of five dollars” (RSMo 486.785.1). “A notary with a new name shall continue to use the former name in performing notarial acts until: “(1) The notice described in subsection 1 of this section has been delivered or transmitted; “(2) A confirmation of the notary’s name or address change has been received from the secretary; “(3) A new seal bearing the new name exactly as in the confirmation has been obtained; and “(4) The surety for the notary’s bond has been informed in writing. “3. Upon completing the requirements of subsection 2 of this section, the notary shall use his or her new name” (RSMo 486.785.2).

Tiffany

12 Dec 2024

Hello, I'm a California notary. What is the process if I haven't physically moved, but I only want to change my notary mailing address?

Hello, In California, Notaries who move their business, residence and/or mailing address must inform the Secretary of State in writing, by certified mail or any means of physical delivery that produces a receipt, within 30 days of the move. Willful failure to do so may result in a fine of up to $500 (GC 8213.5). A letter or the Secretary’s change of address form, available on the website, may be used (NPH). An Address Change form is available for this purpose from the Secretary of State’s website. “A notification of address change cannot be accepted by fax or email” (NN, 2014). Because California Notaries have statewide jurisdiction, Notaries who move their principal place of business from one county to another need not refile their oath and bond in the new county. If they choose to do so, however, they must file either a new bond or duplicate of the original bond and a new oath. Within 30 days of the filing, they must obtain a new seal bearing the name of the new county (GC 8213[b]).

Jennifer Kitz

11 Dec 2024

Thank you!

10 Dec 2024

What are the rules for “name change” inn Pennsylvania?

Hello. In Pennsylvania, “A notary public must notify the Department within 30 days of any change in the information on file with the Department, including the notary public’s legal name. “Notice of a change in name must be on a form prescribed by the Department and accompanied by evidence of the name change (such as a marriage certificate, court order or divorce decree). “Following notification to the Department, the notary may use the new name or continue to perform notarial acts in the name in which the notary was commissioned until the expiration of the notary’s term. However, before using the new name on notarial work, the notary public must register the new signature with the prothonotary’s office of the county where the notary’s office address is located and purchase a new rubber stamp seal. Application for reappointment must be made in the new name” (Department of State website, “Update Information”).

Elizabeth Webster

09 Dec 2024

Need name change information

Hello. To help us answer your question, can you please tell us what state you are commissioned in and what specific information you need?

pdallen40@gmail.com

07 Dec 2024

My notary commission expires November 2025. Do I need to renew as a loan signing agent? How long does the loan signing agent certification last?

The NNA’s Notary Signing Agent Certification is effective for one year. Lenders and title companies typically require background screenings be performed annually. They want screenings no more than one year old at the time of loan signings. Your Certification date is the date your background screening was completed. Renewing NSAs should know the screening takes 5-15 days, and they should begin the renewal prior to the one-year term to avoid a gap in Certification.

Pamela Gorsline Siegel

17 Oct 2024

I had to sign my notary as my Drivers License name, but my seal says Pamela G Siegel. Can I use my stamp?

21 Oct 2024

Based on what you’ve described, we think it would be best if you contacted our Hotline team by phone and provided them with a more detailed description of the situation. The NNA Hotline: 1-888-876-0827 Mon – Fri: 5:00 a.m. – 7:00 p.m. (PT) Saturday: 5:00 a.m. – 5:00 p.m. (PT) If you’re not an NNA Member or Hotline Subscriber, they will provide you with a one-time courtesy call.

Laurie Cole

23 Apr 2024

I just renewed my commission and have received my paperwork. I notice that my commission number has changed. Is that normal?

26 Apr 2024

Hello. If you renewed your commission through the NNA, please contact our Customer Care team at services@nationalnotary.org and one of our representatives should be able to help you with your question.

Lisa Liang

27 Feb 2024

Hi, My California notary commission is expired, and I may not renew it. Do I return my supplies to the secretary of state? If so, please send me the address. Thank you, Lisa Liang

29 Feb 2024

Hello. In California, “If you want to resign your commission, send a letter of resignation to the Secretary of State’s office; within 30 days deliver all of your notarial journals, records, and papers to the county clerk in which your current oath of office is on file; and destroy the seal” (Notary Public Handbook; see also GC 8209).

Hope Cervantes

09 Feb 2024

i send in paperwork to change my name (California) how long does it take.Anywhere i can check status?

Hi Hope. The name change process can take up to 6 to 10 weeks in the state of California. Currently the state does not offer a place to check the status.

dadreka5@gmail.com

24 Jan 2024

I live in NJ but moved to a different county then where I originally got my commission from . How do I change ?

29 Jan 2024

“Once commissioned, any such nonresident notary public shall file with the State Treasurer a certificate showing any change of residence or change of the office or place of employment of the notary public in this State” (NJSA 52:7-13.c). The certificate must be filed online with the State Treasurer at www.nj.gov/njbgs.

phatthanate@gmail.com

06 Jan 2024

I am a Notary in Florida and just moved to a new address. Could you guide me on how to inform the Secretary of the State to change of address.?

08 Jan 2024

Hello. In Florida, “A notary public shall notify, in writing, the Department of State of any change in his business address, home telephone number, business telephone number, home address, or criminal record within 60 days after such change” (FS 117.01[2]). A Notary “who does not maintain legal residence in this state during the entire term of appointment” must resign his or her commission in a signed letter to the Governor (FS 117.01[5][b]).

mrsreynolds617@gmail.com

04 Jan 2024

I changed my last name, divorce. I have an updated Commission and now I need to order a new stamp. Where do I go for this?

05 Jan 2024

Hello. You can order a new stamp through the NNA by contacting our Customer Care team at 1-800-876-6827 or services@nationalnotary.org.

kristinamarez@yahoo.com

What if you still live in the state you have your commission (California) but you are moving to a different city? Do you still have to update your address?

Hello. In California, Notaries who move their business, residence and/or mailing address must inform the Secretary of State in writing, by certified mail or any means of physical delivery that produces a receipt, within 30 days of the move. Willful failure to do so may result in a fine of up to $500 (GC 8213.5). A letter or the Secretary’s change of address form, available on the website, may be used (NPH). “A notification of address change cannot be accepted by fax or email” (NN, 2014). Because California Notaries have statewide jurisdiction, Notaries who move their principal place of business from one county to another need not refile their oath and bond in the new county. If they choose to do so, however, they must file either a new bond or a duplicate of the original bond and a new oath. Within 30 days of the filing, they must obtain a new seal bearing the name of the new county (GC 8213[b]).

Cheryl

18 Dec 2023

New Jersey Notary. I just submitted my name change to my married name. Will this change my commission number as well or am I okay to order new notary stamps/seals with my original commission number on them?

19 Jan 2024

Hello and thank you for contacting us. A member of our Customer Care Team will be contacting you directly to help answer your questions and address your concerns.

aprille@pinecpas.com

30 Nov 2023

I will be resigning and ending my notary commission in the next 60 days. Please advise me of the required process. I understand that I will need to deliver notary journals to the county recorder, and destroy my notary seal. Thank you, Aprille Wait

04 Dec 2023

Hello. To help us answer your question, can you please confirm what state you are commissioned in?

janiece.cheatham@yahoo.com

08 Nov 2023

I have recently moved to another county and have updated my address with NNA however, I know there is more I need to do. I have tried to call both phone numbers listed and both have not been working for a least the last week. I have sent and email with no response. Please advise of what else I need to do to change counties both within Florida. I know there is a time limit on this, please help.

Hello. If you need assistance, please contact our Customer Care team at services@nationalnotary.org and one of our representatives should be able to help you with updating your address. “A notary public shall notify, in writing, the Department of State of any change in his business address, home telephone number, business telephone number, home address, or criminal record within 60 days after such change” (FS 117.01[2]). A Notary “who does not maintain legal residence in this state during the entire term of appointment” must resign his or her commission in a signed letter to the Governor (FS 117.01[5][b]).

Lydia Monger

01 Nov 2023

Hi, I just submitted a comment asking if I can legally use my maiden name when notarizing documents, but I failed to mention that I am licensed for the state of Alabama. Also, is there a deadline for when I need to file for my new name? I haven't been able to find much information about it.

02 Nov 2023

Hello. In Alabama, “There is no statutory authority by which a probate judge may amend or reissue a notary’s record of appointment to authorize the notary to use a newly acquired name. However, if the notary so desires, she may reapply for a new notary commission in her newly acquired or married name” (Ala. Atty. Gen. Opinion 95-00220 of May 17, 1995). “What if I’m a Notary Public and I decide to change my name? — If a notary public changes their name, (marries), they would continue to sign documents under the name shown on their commission. They can update a name change when they renew their commission” (Notaries Public: The Handbook 2022).

Hi! I am a licensed notary, but I recently got married and my license and stamp are under my maiden name. Can I still legally notarize documents under my maiden name, even though my legal name has changed? And if it's legal to still use my stamp, do I sign the document with my maiden name or new name?

Kit Wong

27 Oct 2023

Hi, I am a NY notary and just changed my first name. Should I notarize under my old name until my current commission expires or notarize under my new name from now on?

31 Oct 2023

Upon receipt of fee of $10 and a completed “Change Notice,” the county clerk will correct the public record to reflect a Notary’s change of name and/or address (EL 131.2[e]). “The $10 fee is not required if the individual name change is the result in change of marital status” (website, “Frequently Asked Questions”). It is not mandatory to immediately notify the Division of Licensing Services of a name change or a change of address within the state. The name may also be changed upon reappointment for a new commission. Notaries who change their name through marriage may: (a) continue using the former name when functioning as a Notary; or (b) use the former name in the official signature and stamp, adding the new name in parentheses after the signature. Upon renewing the commission, however, the Notary must select one or the other name and use that name exclusively in performing notarizations (NPLL). “If you are changing or have changed your name, you should use your new name when signing your renewal application” (website, “Frequently Asked Questions”). “You must provide proof of your name change, e.g. a copy of one of the following: court order changing your name; marriage certificate; driver’s license, or a non-driver’s ID card; valid passport; or immigration documents. Please note: A new ID card will not be issued to you following a change of name during the course of your commission, as you must continue to notarize using the name under which you were commissioned throughout the remainder of your term” (website, “Frequently Asked Questions”).

DIANA GONZALEZ

20 Oct 2023

Hello I am a notary in California , I sent my application for my name change but is it true you can still notarize during the time it is processing with the secretary of state and use the same journal after receiving my commission with the new name?

23 Feb 2024

Yes, you can continue to Notarize documents under your old name until the name change has been processed. Also, you can continue to use the same journal after your name change has been processed.

Benjamin Hinton

Thank you for the response. So if she is changing her name she can file her bond and oath in her current county?

26 Oct 2023

If a Notary changes his or her name, a Notary Public Name Change form must be filed with the Secretary of State. Willful failure to do so may result in a fine of up to $500 (GC 8213.6). After receiving the completed form, the Secretary will issue an amended commission in the Notary’s new name. Within 30 days after issuance of the amended commission, the Notary must file a new oath of office and a bond amendment with the clerk of the county in which the Notary’s principal place of business is located. Within 30 days after the filing, the Notary must obtain a seal with the new name (GC 8213[c]).

19 Oct 2023

A California notary moved from San Bernardino County to Los Angeles County and filed her change of address. She has since married and now is in process of changing her surname. Will she have to file an oath of office and bond in San Bernardino County or Los Angeles County?

Hello. Because California Notaries have statewide jurisdiction, Notaries who move their principal place of business from one county to another need not refile their oath and bond in the new county. If they choose to do so, however, they must file either a new bond or a duplicate of the original bond and a new oath. Within 30 days of the filing, they must obtain a new seal bearing the name of the new county (GC 8213[b]).

Mike Carl

18 Sep 2023

I am going for a new commission as a notary in Los Angeles county, California. The notary application asks for a 'Business Location Address - Do not list a P.O. Box.' I do not want to list my 'Residence Address' as my 'Business Location Address.' I want to use a CMRA (Commercial Mail Receiving Agency), also known as a private mailbox, for my business address since I do all my business at the client's location (not at home or the CMRA). I understand that the majority of people consider a CMRA and P.O. Box, one and the same. But they are not. The CMRA provides a real street address and they can receive mail, courier packages and sign receipts on my behalf and other non-mail. They can also alert me of important mail and packages. A P.O. Box can only receive mail and packages but can't sign for them or accept UPS, FedEx, etc. Since a CMRA is not a P.O. Box, can I list it as my 'Business Location Address?'

13 Oct 2023

Hi Mike, thanks for reaching out. Since this is a state application, we are unable to advise how to fill out the application. We would recommend that you contact the Secretary of State Notary Public Division for further clarification. They can be reached at 916-653-3595. Please let us know if you have any further questions

Darlyshawna Ballou

10 Sep 2023

Can we use a virtual address for commission in California? Please help because I wanted to change my address!

11 Sep 2023

Hello. Can you please clarify what you mean by a 'virtual address'?

Hi, I want to change my address and use my virtual address. Is this possible? Directions on address change says no P.O. Box but what about virtual address? Is that ok?

hollyannsmith@gmail.com

05 Sep 2023

I have updated my name with the Secretary of State (CA) and have received my package. It lists that I need to take the original and a copy of my amended bond, when I file with the County Clerk, in person. I have not amended my Bond, how do I do that?

Hello. Our Customer Care team will be reaching out to you to further help.

venusdianneorteganotary@gmail.com

23 Jun 2023

The Informatiin here for Arizona is incorrect per the Notary Reference Manual. In the notary reference manual Chapter 2. It says to sign the new legal name and then directly below sign your commissioned name until your renewal. Otherwise you have to resign your old commission and apply for a new one under your new legal name.

12 Jul 2023

Hello and thank you for bringing this to our attention. We've updated the Arizona information in the article.

e

06 Jun 2023

Hi, I recently just got married (California) and already submitted my name update to the secretary of state, still waiting for the next step. Am I still allowed to perform notaries until I receive an updated name change from the secretary of state, and when can I place an order through you for a new seal?

17 Jul 2023

According to the California state FAQ's, you are allowed to perform notarial acts until you file your amended bond under your new name. While you can order your stamp at any time, it will not be manufactured until your new certificate of authorization is processed.

Jeanette

09 May 2023

I'm in California and my last name is changing. I have already submitted my application for name change to the CA Secretary of State. My bond and my errors and omissions policy still have my old last name. How do I get those updated to reflect my new last name? Or do I just need to buy new ones?

14 Jun 2023

Hello. If you purchased your bond and E&O through the NNA, please contact our Customer Care team at services@nationalnotary.org for assistance.

MARGARITA LORENZO

22 Apr 2023

i need to change mine address and i dont find the form in mine computer. please help, I AM IN THE STATE OF fLORIDA

24 Apr 2023

Hello. “A notary public shall notify, in writing, the Department of State of any change in his business address, home telephone number, business telephone number, home address, or criminal record within 60 days after such change” (FS 117.01[2]). The address for the Secretary of State's office is: Department of State Division of Corporations Notary Commissions and Certifications Section P.O. Box 6327 Tallahassee, FL 32314

nationalnotary@lhhf.org

12 Apr 2023

I have the procedure down to change my name with my state (MD). My question is how to change my name on my NNA account. I can update a lot of other personal data, but not that field.

13 Apr 2023

Hello. Please contact our Customer Care team at services@nationalnotary.org and they should be able to assist you.

Sheila Marsh

03 Apr 2023

I am a notary in Nebraska. I legally changed my last name (returning to my maiden name) during my commission. I sign my name as the now-legal name and my commission is issued in my former name. What procedures should I follow to maintain validity of documents that I notarize?

14 Apr 2023

Any person, whose name is legally changed after a commission as a notary public is issued to him or her, may continue to act as such notary public and use the original commission, seal, and name until the expiration or termination of such commission. The bond given by such notary public shall continue in effect, regardless of such legal change of name of such notary public, if the notary public uses the name under which the commission is issued” (RSN 64-114). The Notary also has the option of changing the name on the commission (433 NAC 6.005.01[B]). This will entail filling out a “Notary Public Request to Change Signature or Name” form, obtaining a bond in the new name, and paying the $30 fee (433 NAC 6.008.02).

Maurshann Hardy

Hi. I am a Notary in California. I recently got married, changed my last name, and sent in my name change form to the Secretary of State. Am I allowed to still notarize using my original commission and stamp until I recieve my new commission?

05 May 2023

Yes, you can continue to notarize document under your former name until your updated commission package arrives. You will have to stop notarizing documents once the package arrives. You can resume once your updated commission documents have been filed with the county recorder’s office and you have received a seal with your new name.

Jasmine Singh

29 Jan 2023

If I used my work address on my notary application, am I able to perform notaries elsewhere? My job has two locations and I used one of the addresses. Also, would I be able to perform notaries at any other addresses or from home? Thanks :)

30 Jan 2023

Hello. To help us answer your question, can you please tell us what state you are commissioned in, and what state or states your work locations are in?

Jean Marie Kuropatkin

06 Jan 2023

I need to change my email address, how do I do that. I am retiring in May and need it changed.

10 Jan 2023

Hello. If you need to update your contact information with the NNA, please email our Customer Care team at services@nationalnotary.org and they can assist you. If you need to update your information with your state Notary agency, please tell us what state you are commissioned in and we can provide the appropriate contact information.

Kathy Strand

03 Jan 2023

In Arizona I had to obtain a new ID in case of travel. I have always gone by on previous ID's and my signature a shortened version of my name. Although I had multiple documents showing this name I was required to use the longer version on birth certificate. Do I need to change this to that name for my notary this is due for renewal soon?

03 Feb 2023

When completing the application for your next Notary commission, you can use a shortened version of your name to appear on your commission if you wish.

Venseta Anthony

02 Jan 2023

I received my seal and it does not print, my ID when using. I live in the state of Florida, St.Petersburg; is there any where I can take the zeal and have it repaired.

Hello. If your seal was purchased from the NNA and is having issues, please email services@nationalnotary.org to request assistance.

AJ

28 Dec 2022

I became a Notary Public before my marriage in the State of Colorado. I haven't used my notarial stamp since I left my occupation, but I did inform the Secretary of State of my name change due to marriage. Should I get a new stamp with my new name on it?

Hello. In Colorado, “A notary public shall notify the secretary of state within thirty days after he or she changes his or her name, business address, or residential address. In the case of a name change, the notary public shall include a sample of the notary’s handwritten official signature on the notice. Pursuant to section 24-21-104(3), the secretary of state shall determine the amount of, and collect, the fee, payable to the secretary of state, for recording notice of change of name or address” (CRS 24-21-530).

Dejon

17 Nov 2022

When applying to become a notary in Texas, do my notary address have to match what's on my ID?

13 Dec 2022

Address matching is not addressed in the law nor is it addressed in the application instructions. It would be best to call the Secretary of State for this information: 512-463-5705

LINDA KAREN ZABOROWSKI

29 Oct 2022

I have switched employers but am still in Indiana. What do I have to do?

02 Nov 2022

A Notary must notify the Secretary of State not later than 30 days after any change to the following information (IC 33-42-12-3[a]): • Name • Mailing address • Personal email address. • Personal telephone number. • The Notary’s employer’s address, name, or telephone number.

Rhonda

14 Sep 2022

I am a notary in Indiana. I divorced and resultantly had a name change to my maiden name in April 2020. I mistakenly thought that I would continue to sign with my married name and use that notarial stamp until my commissioned expired (2027), then change to my maiden name. I just read that Indiana requires you change with the SOS within 30 days of a name change. Yikes! I'm way past that. To change it this late, (1) will that nullify the validity of anything that I've notarized these last two years; and (2) could I be disqualified from being a notary due to the lateness of changing my name with the Indiana SOS? Thanks for any insight.

06 Oct 2022

We cannot advise on anything that may or may not a nullify a Notarization. This decision is usually up to a judge or the Secretary of State. The law does not seem to specify any type of action that might be taken against a Notary if you report your name change after 30 days. As a result, whatever action will be taken – if any—is up to the Secretary of State.

Chris

07 Sep 2022

How long does it take for the secretary of state to complete an address change in California. I already filled out the change of address form and sent it in certified mailed and it shows delivered.

13 Sep 2022

Hi Chris. Thank you for your question. We recommend contacting the California Secretary of State's Notary Department at (916) 653-3595 for a better estimate.

annmary hallen

16 Aug 2022

I am a NY notary. My question is, when a person changes their last name does their notary number change as well requiring them to acquire a new stamp?

06 Sep 2022

The Notary commission number will change when a name change is filed with the Dept. of State.

Kit

29 Jun 2022

Hello, I’m in dire need for assistance. When filling out the application, I was not thinking clearly. I was commissioned with the short version of my name. What are the proper steps in correcting this? I was commissioned in NY. Thank you.

30 Jun 2022

Hello. If you obtained your commission through the NNA, please contact our Customer Care team at services@nationalnotary.org for assistance. Otherwise, you will need to contact the NYS Department of State Division of Licensing Services by phone at (518) 474-4429 or by email at this link: https://dos.ny.gov/form/contact-us

Lor

16 May 2022

I am a new notary in the state of California. Do I need to get a new seal if I am doing business under a different name. For example, my seal stamp is Jane Doe, but I am now doing business under GoNotary. Do I need to buy a new stamp with new seal name as GoNotary?

18 May 2022

Hello. No, you would only use your official seal with the name that appears on your Notary commission.

Tracey

13 May 2022

I am in NC and recently changed my name back to my maiden name. My commission expires in 2025. Can I continue to use/sign my married name? I've sent the name change application to the Security of State.

Hello. In North Carolina, within 45 days of a legal name change, the Notary must inform the Secretary by fax, email or certified mail, return receipt requested, and must include both the old and the new name. The Notary may continue to use the old name in notarizing until: (a) receiving a confirmation from the Secretary; (b) obtaining a new seal with the new name; and (c) requalifying with the county register of deeds in the new name (GS 10B-51).

alexandra.roybal@outlook.com

04 May 2022

If I moved within California, but to a different county, do I need to do anything beyond informing SOS? I called the county clerk's office and they did not know. I don't have my training materials handy.

Hello. According to the CA SOS website, if the address change includes a change of county, you may choose to transfer your county, however a county transfer is not required. To file a county change, you must request an oath of office form from the Secretary of State. The oath will have the name of your original county, however, you will take and file your oath of office in the new county, checking the county transfer box at the bottom of the oath form. You must also take a new bond or a duplicate of the original bond and file it together with your oath of office in the new county. A certificate of authorization to manufacture a notary public seal will be sent to you once the Secretary of State has received and processed your oath of office filed in the new county. Your stamp must reflect the county where your most recent oath and bond are filed.

Jan

10 Mar 2022

My address was annexed by the city, in Indiana. I live in the exact same house but the address is different. What do I need to do besides file an address change?

11 Mar 2022

Hello. Please contact the Indiana Secretary of State's Notary Department at 317-232-6542 to ask if you must submit any additional information.

Michelle Torres

22 Feb 2022

I recently moved to a different city and county (From Los Angeles to San Diego) but still live within the state. I already submitted my change of address form. What do I do now? Will I be notified once my address information has been changed? Can I continue to notarize in my new city/county while I wait? And lastly, will I have to order a new stamp reflecting the new city/county? Or can I just use the original one I have?

28 Feb 2022

Christine A Nelson

03 Jan 2022

What you really need to know especially California is that the SOS office of notary is very difficult to get paper work processed correctly in a move. I called and resent numerous forms, when I moved from Sonoma County to Shasta County. My license still states Sonoma County and its been months, was told it probably wouldn't get corrected!

Lena W Young

My Maryland notary commission is issued in Lena Wright Young, my Notary Stamp states Lena W, Young. Can I notarize and sign as Lena W. Young. Do I have to do a name change to sign as Lena W. Young. Cannot find this answer in my handbook.

13 Jan 2022

In Maryland, the law indicates that the Notary Public sign in the same manner as on file with the clerk of the circuit court for the county where the Notary was qualified (or resides). Confirm which name is on file with the clerk and sign with that name.

Dawn Ronk

I live in NJ and moved from Middlesex County to Monmouth County in the same state. What do I have to do to change my address?

05 Jan 2022

Hello. You will need to file a change of address with the state. You can do so online here: https://www.njportal.com/DOR/Notary

Micah

28 Dec 2021

If your employer moves but you remain in your same residence, must you notify the Secretary of State?

30 Dec 2021

Hello. To help us answer your question, can you please tell us what state you are commissioned in?

Denise

08 Dec 2021

I want to change my signature. My name is too long. Has this ever been done? How would I go by doing so? Submit a before and now signature to the SOS? I’m In Indiana. Thanks!

09 Dec 2021

Hello. “A notary public shall file the following documents with the secretary of state upon any change to the notary public’s name on file with the secretary of state’s office: “(1) A rider or other record issued by the notary public’s surety reflecting the change of name. “(2) An example of the notary public’s new, official signature” (IC 33-42-12[3[b]; see also 75 IAC 7-2-2[b]). Instructions for starting a name change can be found at the state website here: https://inbiz.in.gov/certification/notary

Char

25 Oct 2021

Hi I live in Georgia and moved from one county to another. can I notarize a document for someone that is in another county, from my seal (same state)? Char

27 Oct 2021

Hello. Yes, Georgia Notaries are authorized to notarize anywhere within the borders of Georgia.

prbarrett1@comcast.net

13 Oct 2021

My legal residence has changed, but I notarize at my job which is located in a different county in NY. my commission expires in 2023. Can i keep the county that my job is located in or do I need to change it? Also - how can i notify the NY licensing board to send me the renewal to my new address when the time comes.

Upon receipt of fee of $10 and a completed “Change Notice,” the Secretary of State will correct the public record to reflect a Notary’s change of name and/or address (EL 131[12]). “The $10 fee is not required if the individual name change is the result in change of marital status” (website, “Frequently Asked Questions”). It is not mandatory to immediately notify the Division of Licensing Services of a name change or a change of address within the state. The name may also be changed upon reappointment for a new commission.

Cathy

23 Jul 2021

Arizona

27 Jul 2021

“Within thirty days after the change of a notary’s mailing, business or residential address, the notary shall deliver to the secretary of state, by certified mail or other means providing a receipt, a signed notice of the change that provides both the old and new addresses” (ARS 41-323.A). For any Notary’s failure to comply, the Secretary of State may impose a civil penalty of $25 (ARS 41-323.C). Address changes may be reported on the Secretary’s website.

22 Jul 2021

I recently moved to a different city (and county) but still live within the state. How do I go about notifying my change of address.

Bowman.ashley916@gmail.com

21 Jul 2021

When changing counties in Indiana will I need to purchase a new stamp if so how long do I have to get the new stamp.

If you change your mailing address, name or other personal information, you must notify the Secretary of State's office within 30 days. For Notaries moving out of Indiana or no longer primarily employed in the state, you must notify the Secretary of State. The notice will be treated as a resignation. If you change your name, you must also file a rider or other record issued by your surety provider reflecting the change and an example of your new, official signature. For more information, please see here: https://www.nationalnotary.org/indiana

Mike

27 May 2021

I'm in Maryland and moved to another county. My commission expired and I just got sworn in at the courthouse in my new county. My stamp has the old county on it should I get a new stamp for the county I moved to?

Hello. If your old commission has expired and you have been issued a new commission, you will need to obtain a new seal with the updated county and commission expiration date information.

jtcanino@gmail.com

04 Mar 2021

I'm a North Carolina State Notary moving to a new county in North Carolina. What process would I need to follow to update my stamp and information?

05 Mar 2021

“Within 45 days after the change of a notary’s residence, business, or any mailing address or telephone number, the notary shall send to the Secretary by fax, email, or certified mail, return receipt requested, a signed notice of the change, giving both old and new addresses or telephone numbers” (GS 10B-50). If the move is to another county in the state, the Notary need not get a new seal. However, if recommissioned in the new county, then the Notary must get a new seal bearing the new county’s name and must register in the new county (GS 10B-52).

Miriam

20 Feb 2021

Hello. I'm a notary in Illinois. I became a became a notary while working for a lawfirm a few months ago. I've accepted a job at a new law firm and I'm wondering what procedures I must take. For example, my notary stamp was mailed to my old office. I want to make sure that any contact information isn't associated with my old law firm. What steps do I need? Thank you.

25 Feb 2021

Hello. If you change employers and your new place of employment is within the boundaries of the county from which you were appointed, you merely report the change of address to the Secretary of State. If your new place of business is not within the same county you were originally appointed in, you will need to file a new application, bond and oath with the Secretary of State (5 ILCS 312/4-101).

Maria

06 Feb 2021

If Im a notary in Nevada and changed my address.. am I still able to notarize while my change of address application is being processed ?

09 Feb 2021

Hello. Within 30 days after changing a signature or a name with the intention to use the new signature or name in performing notarial duties, the Notary must apply for an amended certificate of appointment with the Secretary of State. The cost is $10 (NRS 240.036[1] and [3]).

Ana Jimenez

24 Jan 2021

Two questions, I am a Notary in California. I need to report a change of address as my home address has changed. The other question is I am still working for the same company within the same city just a different office location and at times I still go back to the original location, is this something I need to report to the Secretary of State as a "change"?

26 Jan 2021

Hello. California Notaries who move their business, residence and/or mailing address must inform the Secretary of State in writing, by certified mail or any means of physical delivery that produces a receipt, within 30 days of the move. Willful failure to do so may result in a fine of up to $500 (GC 8213.5). A letter or the Secretary’s change of address form, available on the website, may be used (NPH). “A notification of address change cannot be accepted by fax or email” (NN, 2014). Because California Notaries have statewide jurisdiction, Notaries who move their principal place of business from one county to another need not refile their oath and bond in the new county. If they choose to do so, however, they must file either a new bond or a duplicate of the original bond and a new oath. Within 30 days of the filing, they must obtain a new seal bearing the name of the new county (GC 8213[b]).

Stuart Williams

11 Jan 2021

If I just change my address within the State of Arizona, do I need to do anything?

13 Jan 2021

Hello. “Within thirty days after the change of a notary’s mailing, business or residential address, the notary shall deliver to the secretary of state, by certified mail or other means providing a receipt, a signed notice of the change that provides both the old and new addresses” (ARS 41-323.A). For any Notary’s failure to comply, the Secretary of State may impose a civil penalty of $25 (ARS 41-323.C). Address changes may be reported on the Secretary’s website.

Tera smith

02 Dec 2020

Question on address change that moves counties in AZ. I moved and have done my change of address but wasn’t sure if I had to get a new seal because I changed counties? Do you know that answer to that? Thank you!

04 Dec 2020

Hello. Arizona does not require Notaries to obtain a new seal when you change your address.

Angela Fuller

I am trying to change my address. I have moved since the PANDEMIC. How do I go about this?

Hello. To help us answer your question can you please tell us what state you are commissioned in, and if you moved within your state or to a new state?

Michelle Watkins

19 Nov 2020

I am moving to a different county in Indiana. What do I need to do in order to update my address? My commission doesn't expire until 2025

Hello. Within 30 days after your move, you need to contact the IN Secretary of State's office and notify them of your change of address (IC 33-42-12-3[a]).

Mariah Knopp

02 Aug 2020

I am a new notary in Seattle, WA. When I got my Notary Bond I lived in a different apartment than the one I am in now. I am sending in my Notary Public Commission Application tomorrow, but like I said, I am in a different apartment. Do I need to update and get a new Notary Bond and insurance with my new address?

03 Aug 2020

Hello. Typically, a surety bond must be effective for a four-year term or for a term that expires on the date the Notary’s commission expires. If you are renewing your commission, you should contact your surety bond provider to renew your bond as well, and ask them if you need to update your information with your new address. If you obtained your bond through the NNA, please contact our Customer Care team at 1-800-876-6827 for assistance.

Margarita Ledesma

16 Jan 2020

Thank you for keep us date with the latest related to Notary practices.

Terri

14 Jan 2020

If a California notary moves to another county (still in California), do they have to get a new stamp? The stamp has the original county of issuance on it.

15 Jan 2020

Because California Notaries have statewide jurisdiction, Notaries who move their principal place of business from one county to another need not refile their oath and bond in the new county. If they choose to do so, however, they must file either a new bond or a duplicate of the original bond and a new oath. Within 30 days of the filing, they must obtain a new seal bearing the name of the new county (GC 8213[b]).

Christina Waldrup

11 Jan 2020

When moving from MI to NC, who do I notify of me leaving state?

You should notify the Michigan Department of State of your change in status: Notary Administration Michigan Department of State Office of the Great Seal 7064 Crowner Drive Lansing, MI 48918 1-888-767-6424

imn2writing@gmail.com

I am in Oklahoma and I would like to change my mailing address from a previous company to my home address. What do I need to do to change this?

Hello. If you obtained your commission through the NNA, please contact our Customer Care team at 1-800-876-6827 for assistance. Otherwise, please contact the OK Secretary of State's Notary Division at (405) 521-2516.

Michelle

06 Jan 2020

Moving from Oklahoma to ArKansas. Do I need to do anything other than a change of address?

07 Jan 2020

Hello. Unless you will still be employed at a place of business in Oklahoma after you move, you will need to resign your Oklahoma commission and apply for a new Notary commission in Arkansas. If you will still be employed in Oklahoma and wish to maintain your current OK commission, you will need to notify the Oklahoma Secretary of State's office within 30 days after moving in order to maintain your commission.

Patricia Garrett

24 Oct 2019

What do I need to do to end my notary commission, as I am moving overseas. Thank you

25 Oct 2019

Hello Patricia. To help us answer your question, can you please tell us what state you are commissioned in?

Leiland Pierce

09 Mar 2019

How can you notify California that a notary has moved from their registered address more 90 days ago & has not sent the appropriate info in?

11 Mar 2019

Hello. If you wish to file a complaint against a CA Notary, you can do so online at https://www.sos.ca.gov/notary/file-complaint/. You can also contact the state Notary Public Section at 1-916-653-3595.

Sandra Gonzalez

31 Jan 2019

I I'm a notary in the state of Virginia. Do I need to change my seal from my former name or can I continue to write notarized as blank blank blank

06 Feb 2019

Traditional Notaries in Virginia who change their name in the course of a commission term are directed by the state to continue using the seal issued in the old name until the commission expires, at which time the Notary may apply for recommissioning in the new name and purchase a new seal (HNP). To avoid confusion between a signature in one name and a seal in another, “any notary ... who shall legally change his name during his term of office as a notary shall, after such change of name, when performing any notarial act, have written or printed in or annexed to his certificate the words: ‘I was commissioned a notary as _______________,’ or the equivalent” (COV 47.1-17). In contrast, “any electronic notary public who shall legally change his name shall make application with the Secretary for a new electronic notary commission within 90 days of such legal name change” (COV 47.1-17). Upon receipt of the new commission, the Notary must obtain a new electronic Notary seal bearing the new name (VENAS 2.1[b][i]).

Aurora

29 Jan 2019

Hello! I passed the Notary Public exam and about to file Notary Public application. Can you be commissioned under a different name (not your legal name) in the state of New York? For example, if my legal name is Jane Doe, can I be commissioned as Jessica Doe and have a seal, stamp, and signature with this name on it? Thank you.

Hilda Tonge

I have never received a mailed magezine.

Hello. If you are an NNA member and have not received a copy of the magazine, please email us at publications@nationalnotary.org with your contact information and we will be happy to assist you.

Lorraine W. Pereverziev

28 Jan 2019

Thank you for this article. So as a California Notary Public, what if my home address has not changed, but I subsequently add a business address and start using that instead of my home address for all my mail - do I need to submit anything to the Secretary of State under such circumstances?

Hi Lorraine. If you wish to start using your new business address instead of your home address for your Notary commission, you would need send a letter or a change of address form by certified mail, or any other means of physical delivery providing a receipt, to the Secretary of State. (California Government Code section 8213.5.) If you are a NNA member, you can contact our Customer Care team for assistance with this process by phone at 800-876-6827 or Services@NationalNotary.org

Robin Yvonne

I can't see the article. It is blanked out.

Hi Robin. Can you please email us at social@nationalnotary.org with a description or screenshot of what you are seeing, and let us know what type of device and browser you are using to view the article?

Micheline Luciani

why can't I read my magazine?

Hello. Can you please provide us more details about what kind of issue you are having? For example, are you having an issue receiving your print magazine, or with viewing the magazine on the NNA website?

Required *

Name *

Email *(for verfication purposes only)

Comment *

Verify

All comments are reviewed and if approved, will display.

1. Follow your state’s Notary name and address change rules

2. Don’t delay updating your Notary information

3. You may need to purchase new Notary tools

4. Moving out of state may end your commission

5. The NNA can help you with Notary name and address changes

Related Articles: