The National Notary Bulletin

Are signers required to provide their home address to Notaries?

By NNA Staff

Photo of woman with long dark hair on phone. She is looking at papers in her hand. Text on image reads NNA Hotline Tip.

I was asked to notarize a document, but the signer’s ID doesn’t have an address. When I asked for his address, he wanted to give me a PO Box. He did not want to use his home address when it comes to mail, etc. for the business. Can I still notarize his documents? — A.J., Florida

Yes. The requirement for acceptable ID in Florida for a notarial act does not require a current physical address.

For information on ID requirements in other states, please see our article “Notary guidelines for accepting or rejecting a signer's ID.”

Hotline answers are based on the laws in the state where the question originated and may not reflect the laws of other states. If in doubt, always refer to your own state statutes. – The Editors

Confronted with a tricky notarization? Unsure how to proceed? NNA members have unlimited access to our expertly trained NNA Hotline consultants to help you with all of your notarial questions. Call 1-888-876-0827, Monday through Friday, 6 a.m. to 6:30 p.m. PST; Saturday, 5 a.m. to 5 p.m. PST.

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6 Comments

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Clara

17 Jul 2023

I understand we can notarize it without having an address, but how do we record it on the journal if we have to put an address. Will we have to use the PO Box? Or we leave the address part blank?

National Notary Association

17 Jul 2023

Based on what you’ve described, we think it would be best if you contacted our Hotline team by phone and provided them with a more detailed description of the situation. The NNA Hotline: 1-888-876-0827 Mon – Fri: 5:00 a.m. – 7:00 p.m. (PT) Saturday: 5:00 a.m. – 5:00 p.m. (PT) If you’re not an NNA Member or Hotline Subscriber, they will provide you with a one-time courtesy call.

Jaffy Lau

12 Jun 2023

I was asked to notarize a foreign document in Hawaii and requested my address to be put on the space by the signature. The signer said the foreign attorney wants the address but not the requirements for the form. What should I do for this situation?

National Notary Association

13 Jun 2023

Based on what you’ve described, we think it would be best if you contacted our Hotline team by phone and provided them with a more detailed description of the situation. The NNA Hotline: 1-888-876-0827 Mon – Fri: 5:00 a.m. – 7:00 p.m. (PT) Saturday: 5:00 a.m. – 5:00 p.m. (PT) If you’re not an NNA Member or Hotline Subscriber, they will provide you with a one-time courtesy call.

Angela Turner

31 May 2023

Is there an area that I can go for Indiana laws on all subjects.

National Notary Association

05 Jun 2023

Hello. The NNA provides information on Indiana Notary laws here: https://www.nationalnotary.org/file%20library/nna/reference-library/state-law-summaries/indiana.pdf

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