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National Notary Association
The National Notary Bulletin

Is It Illegal For A Notary To Read A Signer's Document?

By NNA Staff

Is it illegal for a Notary Public to read the full document before providing the Notary service? — R.L., Texas

No, it is not illegal; however, the Notary should not read the documents they notarize because it is unnecessary and could possibly be a violation of the signer’s privacy. You may scan over the document to obtain the information you need for your journal entry of the notarization.

Hotline answers are based on the laws in the state where the question originated and may not reflect the laws of other states. If in doubt, always refer to your own state statutes. – The Editors

Confronted with a tricky notarization? Unsure how to proceed? NNA members have unlimited access to our expertly trained NNA Hotline counselors to help you with all of your notarial questions. Call 1-888-876-0827, Monday through Friday, 6 a.m. to 6:30 p.m. PST; Saturday, 5 a.m. to 5 p.m. PST.

View All: Hotline Tips

10 Comments

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Melanie Johnson

03 Dec 2024

In Texas….. am I notarizing that I saw them sign that document or that I saw what they did was a legal document?

National Notary Association

11 Dec 2024

Based on what you’ve described, we think it would be best if you contacted our Hotline team by phone and provided them with a more detailed description of the situation. The NNA Hotline: 1-888-876-0827 Mon – Fri: 5:00 a.m. – 7:00 p.m. (PT) Saturday: 5:00 a.m. – 5:00 p.m. (PT) If you’re not an NNA Member or Hotline Subscriber, they will provide you with a one-time courtesy call.

Gary Murphy

24 Oct 2024

If a new will were to be made by someone to make themselves executor and financially benefits from defraud ing an elder person with severe health issues like dementia would that constitute illegal certification?

National Notary Association

25 Oct 2024

Hello. We're sorry, but those are legal questions that would need to be answered by a qualified attorney or law enforcement. If you suspect fraud activity, we strongly recommend you report it to law enforcement as soon as possible.

Matt Peptis

04 Oct 2024

I was denied being notarized because the woman said she was “uncomfortable”! She violated my constitutional right and I want her fired from the SECNY Credit Union! How do I do it?

National Notary Association

07 Oct 2024

Hello. We're sorry, but if you have a complaint about a credit union employee, you would have to make it directly to the credit union.

C

21 Aug 2023

stevenransom725@gmail.com - Many people do sign contracts without reading it. Think about all the waivers, disclosures, consents, terms of service that you often need to accept in order to do any kind of business. Most people sign them without looking because they need or want the product or service, and it is a take-it-or-leave-it proposition with regard to the contract. I wouldn't be surprised if one day soon you need to sign something to get a seat at a restaurant! In my opinion, for a notary, the most you should need to read of the document itself is maybe the title at the top. The signer is the one responsible for reading the document and knowing its contents. The notary doesn't really sign the document and has no valid reason to need to read the document itself unless conducting a legal review (i.e., a practice of law reserved for attorneys). All the notary's signature relates to is the notarial certificate at the end of the document, and that should read nearly identically for all documents notarized... P.S. This is a common issue facing notaries presented with a document written in a foreign language that they cannot read. The issues and answer on how to handle it is the same as discussed in this article.

stevenransom725@gmail.com

10 Jul 2023

Notary Public of Michigan My question; Would you sign a contract before you read it?

Paula Buehrer

15 Feb 2021

I renewed my Notary in June 2020. Due to COVID & many shut downs I have not had to use it. I had covid myself & double pneumonia which caused a delay in getting the background check. I know I still need to meet this condition but am I eligible to notarize prior to obtaining the background check. I have something to notarize now but I didn't want to without the background check if that was absolutely necessary. Please advise. Thanks. Paula J. Buehrer pbuehrer@woh.rr.com

National Notary Association

05 Mar 2021

Hello. If your previous commission has expired and you have not completed the renewal process or received your new commission, you should not notarize again until you receive your new commission.

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