Should Notaries accept tips and gratuities?

A person being handed money by a customer

Updated 11-1-23. Many Notaries who have been offered tips or other gratuities have contacted the NNA because they were unsure if they could accept them or not. Here are some guidelines to help you:

The safest choice is not to accept extra tips for Notary services.
Never accept more than the maximum Notary fee allowed by your state.
Notaries should not accept non-money gifts from customers.

1. The safest choice is not to accept extra tips for Notary services.

State Notary laws generally do not directly address whether Notaries can or cannot accept tips in addition to the maximum notarization fees. While your state statute may be silent, it’s important to remember the Notary’s central role in providing impartial services.

Accepting compensation above and beyond the maximum fees for the notarial act, travel or other ancillary services allowed by law could be seen as improper influence, even if it seems at the time like the signer has no ulterior motives. For example, suppose a customer regularly provides you with tips, and then later asks you to ignore a problem with his identification during a notarization. When you refuse he could say, “But I’ve always tipped you in the past; can’t you just overlook the small discrepancy with my ID”?

To avoid any appearance of impropriety, the safest course is to politely refuse any extra compensation offered to you, other than the maximum fee allowed by law for the notarial act and any ancillary fees such as for travel.

2. Never accept more than the maximum Notary fee allowed by your state.

If you are in a state that sets a fee schedule such as California, Florida or Texas, remember that the fee you receive for your services may not exceed what you’re allowed to charge for a notarization. In these states, if someone pays your fee and then offers an additional tip, you must turn down the tip if the total amount you would receive is more than state law permits. Nevada is very clear on this matter. Its fee statute prefaces the maximum fees for notarizations and travel by saying, “… a notary public may charge the following fees and no more” (NRS 240.100[1]).

Accepting tips is less clear-cut in Arkansas, Iowa, Kansas and Kentucky where Notary fees are not set by state law. While technically there is not a maximum fee for notarizations, Notaries in these states should exercise restraint by not accepting gratuities for their services. Arkansas and Iowa caution Notaries by saying that fees should be “reasonable.”

Maine does not set a maximum statutory fee, but the state’s Notary Public Handbook recommends that Notaries establish their own fee schedule “… so that persons seeking their services will have some predictability or assurance on the fee.”

Even if your state allows you to charge any amount you choose, the best ethical choice would be to stick to a reasonable fee for your Notary services and decline any additional money offered more than this fee.

3. Notaries should not accept non-monetary gifts from customers.

What about gifts such as free movie passes or sports tickets in appreciation? Can you accept those? Some Notaries might think these types of gifts are different from accepting money. While a movie pass isn’t money in the sense that we can use it to spend on goods and services that we choose, it is still a financial perk that has the potential to compromise your impartiality, especially if the gift-giver wants special treatment during a notarization at some point. Just like money tips, the recommended ethical practice for other types of gifts and gratuities is not to accept them.

Guiding Principle II-A-3 of The Notary Public Code of Professional Responsibility of 2020 recommends Notaries should not accept any gifts, gratuities or donations.

David Thun is the Assistant Managing Editor at the National Notary Association.

5 tips for Notaries charging travel fees

55 Comments

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Bernard

20 Nov 2024

It seems as if not many notary in NYC charge the correct fee. I am a notary but, as you are aware, I cannot sign my own docs. I use a notary on a high rise building on Flatbush Ave and he charges $3 (a $1 overcharge - not so bad). I use a notary on Ave I and he charges $5 ( more than double the $2 charge). My question is, aren't notaries supposed to be ethical people?

Nana

29 Apr 2024

While I agree that a notary should never CHARGE more than the limit set by their state, I don’t see how this has anything to do with a tip, unless you charge a so-called “mandatory gratuity” like some unethical restaurants do. “Mandatory gratuity “ is an oxymoron. If it’s mandatory, it’s not a gratuity, it’s a tax. I charge the rate my state allows. I also provide multiple payment options but always tell my clients beforehand that as a safety precaution I do not carry cash, so if they plan on paying in cash, they should make sure they have the exact amount, because I will not be able to make change. Often, even if they pay by credit/debit card, they’ll give me a cash tip because they’re pleased with my service.

Jerry Lucas

23 Nov 2023

Colorado is proposing a new Rule 2.4, that will require a notary to disclose the fee schedule for all services, in advance, and provide the customer with an itemized invoice for all fees received for non-notary services. If the total amount is not itemized, it will be presumed the entire fee was for notary services, and it may be appear that the notary is overcharging the customer, in excess of the maximum allowed notary fee.

James altman

20 Nov 2023

Thank you have read and copies rules

Drew

What is I don’t charge for the notary signing, as noted in my journal, but they give me a dozen eggs from the chickens in their back yard? Should I just scramble them? (CA)…🤷🏻‍♂️

Carmen Lane

This is an old NNA article but worth repeating as some notaries still don't understand. Notaries who want to uphold their NNA certification agreed to the NNA's canons of ethics. So it should not be a shock. A commissioned notary public performs as a quasi-public officer to attest to the proper execution of important documents. Notaries must avoid the appearance of impropriety. Period. Judges, court staff, state, county, and federal employees who accept tips are accepting BRIBES. Why then would anyone think it's perfectly OK (ethical/legal) to accept tips as a notary public?

Patricia Archinal

There is a difference between a standard notarization and a Notary Signing Agent notarization. 1. Usually a standard notarization is one or two signatures. 2. The Notarization of POAs, MEDICAL SUROGACY, WILLS, and any other estate style documents usually requires the Notary drive to the clients home. Based on most of the state standards, travel fees are optional. To determine the standard mileage fee, use the base number of miles you would happily travel without charging a travel fee, then based on your state's standard per diem rate for mileage charge that per mile. For example if you are willing to travel for a standard notariztion say 10 miles. If a client calls and the travel to the site is 20 miles there and 20 miles back the you can institute a milage fee of $.65 per miles over your 10 mile radius. (40 miles round trip - 20 miles no charge = 20 miles of chargeable travel. 20 x .65 = $13.00. ($.65 is the Federal per dium rate for milage) That would be $13.00 trip fee. For A $10 Notary action you have to decide if you are willing to charge a trip fee. For Notary Signing agents there are no statandard set fees in Florida. Considering the title companies include a miscellaneous charge of $250 to $350 line item on the disclosure document for a mobile notary, signing companies only pay $50 to $90 for a signing. Regardless of mileage, paper, and ink cartridges. Not only that, they put out requests for notaries prior to receiving the documents from the title company. The Notary is generally expected to contact the signer to set up the appointment. If either of those entities or the bank make changes, it delays delivery of those documents to the Notary. Thus, delaying the amount of time to print (sometimes in excess of 300 pages x 2), organize and review and mark the signature spaces. I use sign here tabs that are easily removable. If i have to call the signer to delay the appointment it reflects poorly on the notary, not the signing agency or the title companies. After the actual signing, I then double/triple check signatures and scan back to signing agent or another software, then trek to a delivery service that provides receipts. For me this has happened frequently and usually eats up 6 hours of my business day. That doesn't take into account the value of your time.

Mauricio Antonio Mejia

Que sucede si ademas de notarizar un documento al cliente y cobrarle $6, usted le da el servicio de llenar un formulario o aplicacion mas la impresion del documento?..usted puede cobrarle ese servicio aparte?.

National Notary Association

19 Jan 2024

Cada estado establecerá cuánto puedes cobrar por el acto notarial. Puedes consultar con tu estado para ver si han establecido reglas sobre los servicios prestados fuera del acto notarial.

Robert

I am a Notary Public in New York State. The notarial fee is $2.00. A commercial package service store lists notarizing service at $15.00 each. How can they charge more than the fee established by New York State?

04 Mar 2024

Hello. Do you know if the business is charging for traditional or electronic notarization services? The maximum fees that a New York Notary may charge for a tradtional notarial act are (EL 136): Taking an acknowledgment or proof: $2 per person, plus $2 for each witness sworn in; Administering an oath or affirmation including, as applicable, any jurat certificate: $2 per person (except where another fee is specifically prescribed by statute); Executing a protest: 75 cents per protest and 10 cents per notice of protest, not exceeding five notices (EL 135). “An electronic notary public shall be entitled to a fee of twenty-five dollars for each electronic notarial act performed, which shall be inclusive of all costs incurred by the notary public” (19 NYCRR 182.11[g]).

Arnold

03 Sep 2023

What do you do if the person doesn't have the correct amount for the fee and only has a greater amount? For example, some one who pays cash for a signing. You charge them the standard fee for the signing ($10.00 per stamp in Florida), but the person only has a $20.00 bill to pay and you can't make change? What do you do? (And, no, they don't want to pay by Credit card, etc, etc.).

05 Sep 2023

Hello. You cannot accept a payment that is higher that the maximum statutory fee amount set by your state.

Jason Abrahamovic

01 Sep 2023

Good day Why are we always after the little joe rather than the big one? Why do not we question the president of the USA, CEOs of big corporations, pharmas, monsento, etc, etc...? There is nothing wrong if someone is offering extra money as part of showing their appreciation which is coming from their heart and not expecting anything more than just a thank you!

Hello. As stated in the article, because a Notary's duties require the Notary to maintain impartiality, and because many states set the maximum amount Notarie may be paid for their services, it is important that Notaries do not accept tips or gratuities that can be seen as improper influence by a customer, or that exceed state maximum fee limits.

Shelley Rodriguez

15 Feb 2023

If they offer cash tip and you are working with a contracting agency you can ask them to contact the agency about paying the agent more for extended for the professional service provided. Unless you are the Escrow title agent then you might increase the fees for the extended time for settlement service

Linda

17 Nov 2022

I was always were offered tips but the past three years the companies have been telling the clients not to give tips- that tell me I’m in NY it’s $2 a notarization -true to the above comments I have had refinances with 80 signatures and 16 notarial acts- do the math- with travel paper gas it really is not fair. The signing companies should add up the notary acts add on everything else and pay us accordingly,

Tia

16 Nov 2022

The fees are archaic and need to be updated considering the cost of renewing.

randlejeanh@gmail.com

What about coffee? Is it ok to accept coffee from a client? And vice versa, is it ok to offer to pick up coffee on the way if I'm going to stop anyway? Like, when its early and its a loan packet or something similar. Thank you.

Sheryl D. Armstrong

14 Nov 2022

Good day: I am grateful for the perfect practice decisions and examples demonstrated in the notary code of professional responsibilities; they show us how to respond to all or any possible conflicts of interest or suggestions that we may encounter in any given time. People are human and appreciative and want to give or show their gratitude, but on the right hand of the laws that govern, one must be beware, careful and deligent and professional. Sometimes, what seems to be harmless can be detrimental to an innocent persons character or even livelihood for life. Thank you for sound instructions and governing laws of advice and patterns.

15 Nov 2022

You are welcome, Sheryl. We're glad it is helpful to you!

S Miller

I agree if you are in a state that has maximum fees for notarizations and the state does not allow for add on fees such as travel, printing, etc. then you must refuse the tip. But, if you provide great service and the customer wants to offer you a tip, there is nothing wrong in accepting it. The idea that if I accept a $5 or $10 tip somehow is compromising is laughable. A real example from Friday, I just finished up a home visit for some notarizations and as I just get in my car I receive a call from a prior client asking if I could come to the hospital right away as his mother would like to execute a POA, Will and HC Directive as she was going to have surgery later in the day. I quoted him my fee and was at the hospital in about 15 minutes. Given the importance of these documents and the fact the mother is in the hospital I asked several questions of the mother to feel confident she possesses the capacity to sign these important documents and was not impaired. She clearly had the necessary capacity. They paid my fee in cash as they didn't have credit cards, cash app or venmo, etc and the cash offered is in $20s and is $5 more than my quoted fee. I don't carry cash so based on your guidance, I should have refused the extra $5 plus since I didn't have change, I should have accepted a lower fee? The reality is I probably could have quoted a fee that was double or triple what I did and under this guidance that would be okay since I didn't accept a tip.

Monica

Yes, occasionally I’ve been offered tips & I politely say it’s not necessary, I’m just doing my job. Although, I’ve unknowingly had tips added by clients when paying by Zelle or Venmo not knowing they’ve done so until AFTER the transaction has gone through, therefore I say “thank you” and accept without making an issue out of it. I’d like to add, I’ve had clients give me fresh fruit from their trees, snack & water and one gentleman gave me a fresh baked loaf of bread he pulled out of the oven and it was delicious!

Joe

Do you really believe that after seeing the notary fee on their Closing Disclosure statement, usually $250 to $400 the signers going to offer you a tip? Just asking.

Tina State

I think your statement about California above is misleading. You state that we can ONLY receive the fee per the schedule "the fee you receive for your services may not exceed what you’re allowed to charge for a notarization." You're not specific in stating that we can only receive the fee per the schedule FOR EACH NOTARIAL ACT. The schedule does not specify the maximum fee we can charge for ancillary services or costs, such as printing or travel fees. The NOTARIAL ACT is regulated by the SOS in CA, nothing else.

Teresa D. Buchholz

I am a notary in NC. I always refuse tips and tell clients part of my responsibility as a notary is to perform a public service and that I am not allowed to accept tips. NC used to be a maximum fee of $5.00 per notarization and no travel fees or other charges allowed. This summer that was changed to $10.00 per signature, and travel fees are allowed with specific restrictions. I regularly had clients insist the $5.00 fee was not enough. One neighbor who wanted to give me an extra $10.00 for a $10.00 fee initially accepted my explanation. A week later I received a $10.00 gift card to a fast food restaurant from him! What can you do sometimes? I felt I should return it, but thought I'd lose a good neighbor relationship. I gave up, bought salads for dinner one evening, and sent a nice thank you note.

Stan

Is it ok to not charge a fee, but accept a docation for m my services? Could I say" I do not charge a fee, but you are free to make a donation in an amount that you feel my services are worth to you" Is that ethical in Texas?

Hello. No, you may not accept a payment for Notary services higher than the maximum amount set by state Notary law in Texas, regardless of what the payment is called.

Irvin Dinkins Sr

Hello, I am a Pennsylvania Notary and the maximum notary fee in PA is $5. I can not count on my fingers how many times my clients have told me. "You charge too little" I hear it so often it has become a running joke between my wife and I. I can only assess this statement from my clients as to say I have provided competent, courteous, and professional services to them. In additiond, when they say to me "you charge to little", like clock work I always reply "I'm only allowed to charge you $5 per notarization. I followup with saying "Pennsylvania sets the fee amount a Notary can charge". After telling my client this, I observe the clients expression on their face with look of relief and humility because it appears to me that what they are feeling at that moment is they are dealing with someone who is professional, honest, trustworthy, and is not looking to overcharge them. Moreover, On occassions I have had such a good connection with my clients they have offered me $100 for a $5 notarization. I immediately tell them oh' no no the fee is only $5 and they seem to feel bad that the only amount they can pay me is $5.

Crystal

29 Sep 2022

I called my SOS in Colorado and was told that there isn't a statue saying we can't accept tips or gifts. I was told that we can take tips and to make a note in our book of it. Why are you all saying it's prohibited?

10 Nov 2022

Hello. The NNA believes that being tipped or accepting gratuities or donations in addition to the fee for a notarization creates a conflict of interest and impairs the Notary's status as an impartial witnessing official. Consider this Colorado statute: "A notarial officer shall not perform a notarial act with respect to a record in which the officer has a disqualifying interest. For the purposes of this section, a notarial officer has a disqualifying interest in a record if: ... (b) The officer or the officer’s spouse or partner in a civil union may receive directly, and as a proximate result of the notarization, any advantage, right, title, interest, cash, or property exceeding in value the sum of any fee properly received in accordance with this part 5" (CRS 24-21-504[2][b]). That states the Notary has a disqualifying interest if they receive directly, and as a proximate result of a notarization, "any advantage, right, title, interest, cash, or property exceeding in value the sum of any fee properly received in accordance with this part 5." A tip or gratuity is directly received by a Notary and is usually proximately the result of a notarization. And it exceeds in value the sum of any fee in Part 5 of CRS Title 24.

Monica Arteaga

25 Sep 2022

I’m in California. When a client offers me a tip, I tell them there’s no need to but I can not control a client who pays via Zelle or Venmo and they’ve added something extra - I just say “thank you, that’s very kind of you”. I don’t want to make it awkward or ungrateful by Zelle-ing Or Venmo-ing the tip back to the client. Just saying .

Lisa Marie Smith

23 Sep 2022

What about accepting a bottle of water, especially if performing an onsite notarization and the environmental conditions cause coughing/choking, such as a smoker's home?

Shirley F Brown

22 Nov 2021

Rather than accepting 'cash', a better method of appreciation and gratitude from a customer would be a letter or note of appreciation sent to the Notary's website comment section, Yelp, or other public posted media sources. The letter or note would go much farther, in the long run, that mere cash.

John Clark

Nearly all of my signings were real estate documents from a settlement agency, usually at the owner's home. In no sense was any such host a "customer" of mine nor did I ever charge them a fee. My compensation came from clients only. Whatever someone at home might offer me in the form of a cash tip, a snack or meal, a jar of home-canned pickles, etc. AFTER finishing our business was no concern of anyone outside those walls. No honest person would ever have cause for accusing me of unethical conduct. That is why no one ever did.

Cal W

While I agree with most of what you said, I do question one of your examples. If I had done multiple notarizations over a period of time for an individual, and his identification documents were always in order, and then let's say his/her driver's license was expired; having done multiple notarizations, why wouldn't I be able to complete the notarization since by now he would be "personally known" to me? I would still list his driver's license number in my journal, but indicate that he/she were personally known to me.

Hello. It would depend on the laws of the state you are commissioned in. California, for example, does not allow Notaries to identify signers based on personal knowledge under any circumstances. Other states provide guidelines for identifying a signer using personal knowledge-Florida, for example, allows a Notary to rely on personal knowledge if the Notary has an acquaintance with the signer, "... which establishes the individual’s identity with at least a reasonable certainty.” For more info on different state personal knowledge guidelines, please see here: https://www.nationalnotary.org/notary-bulletin/blog/2015/11/notaries-use-personal-knowledge-identify-signers

mnardo9052@aol.com

09 Aug 2021

I just charge the standard fee.

Jeff C

11 Dec 2020

I was given $20 for a notary act and did not have change. I gave the signer a gift card for future notary services which they mentioned they will need. It was a gift card for $15. So they will get a free notarization next time. I hope that is acceptable. Not really a tip but when I don’t have change that was the best I could do.

SUSAN PETRIE

10 Dec 2020

As long as the Notary does not participate in an improper or unethical notarization, there is no question of impropriety. The potential client may be upset and they should then be referred to an attorney for their needs. This goes along with doing RON. Are you, the notary, the one who is validating the ID? Or is someone else telling you the ID is ok. That is an example of questionable and improper notarization.

You are allowed to charge $x for EACH notarization you perform. The general amount you get paid by Title to cover a closing NEVER pays to the amount you would receive for all those notarizations. Add up the number of notarizations (sometimes up to 15 notarizations in a package), multiply by the state allowable maximum, subtract your travel print fee from the amount you are being paid by Title and Voila, you know if you can accept that tip or not!

Hello. Please remember that not all Notaries who are offered tips are charging additional non-Notary service fees such as travel print fees, and not all Notaries offered tips or gratuities are performing loan signings. While it is true that Signing Agents are typically paid for additional non-notary services such as printing and delivering loan documents, Notaries should never accept any additional tips or gratuities that would exceed the maximum notarization fee permitted by their state's laws. And as stated in the article above, accepting tips or gratuities could potentially put the Notary in an ethically questionable position if the signer tipping the Notary asks for an improper or unethical request at a later time.

Chandos Caldwell

07 Dec 2020

I was summoned a few blocks form home to notarize a doctor's letter to his patient. The cost was given before hand. The grateful patient insisted on giving more than my charge. I did not refuse, but I did protest, that it was not necessary. My charge was $15. The patient gave me $20.

Tina Wallace

As a commissioned officer of the state of California it is illegal to accept gratuities.

Matt Miller

Being independent contractors it’s up to us whether or not we want to except a tip not the National Notary Association.

If offered a cash tip, I decline. But, I can offer a gift certificate for pre-paid future notary service. Many states have a gift ban clause in the state constitution or state law to prohibit public officials from accepting gifts of significant value. There is a de minimis dollar limit specified, so low-value items or amounts are ignored, such as a cup of coffee, snack, or pen. Some customers have walked away with one of my pens. I don't sue them to get my pen back.

Marguerite Nicely

What is the fee for a notarization in Arizona. Some charge 2.00 and others charge 10.00

Hello. The fees that Arizona Notaries may receive or advertise are as follows (ARS 41-316.A and AAC R2-12-1102): Taking an acknowledgment: $0 to $10 per Notary signature; Administering an oath or affirmation without a signature: $0 to $10 per notarial act; Executing a jurat: $0 to $10 per Notary signature; Certifying a copy: $0 to $10 per page certified.

Cyd

I was taken aback by your comments here as I am one of the Notaries who have called with the question of accepting gifts after a service. I was told by a member of your call team that they did not see any problem with accepting , to consider myself lucky and go ahead. Evidently there is still a lot of debate on this matter even within the NNA.

08 Dec 2020

Hello. Can you tell us the name of the person you spoke with, or what department they work in? The information you were given during your call was not correct. Please follow the guidelines in the article above.

Christine Phipps

This is same rule for court reporters who may be notaries to issue oaths in most states. Neutral unbiased positions in legal proceedings like notaries and court reporters cannot accept gifts aka incentives.

Jon Roe

21 Nov 2019

I really don't get your concern. If someone offers me extra money for a notarization and then asks for an extra benefit of some sort, the answer is "no." What's so difficult about that? Also who is reporting to who how much money I charge? Also, if I travel to do a notarization and the person offers me extra money, why can't I just say it's a travel fee. Just to be clear, the only notarizations I have ever done are in this office and I've never charged a fee for any of them. Not saying I would or wouldn't accept extra money; just playing devil's advocate. I work in CA where tips are not allowed. Thanks.

Linda D

18 Nov 2019

Your information for Texas in incorrect.

19 Nov 2019

Hello. Could you please clarify what specific information you are referring to? Thanks.

Vincent Nello

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1. The safest choice is not to accept extra tips for Notary services.

2. Never accept more than the maximum Notary fee allowed by your state.

3. Notaries should not accept non-monetary gifts from customers.

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