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National Notary Association
The National Notary Bulletin

Do I Need To Record Who Issued An ID In My Journal?

By NNA Staff on November 14, 2018

New Hotline Resized 3I have a question regarding documenting identification in my journal. If a signer uses a California driver’s license, do I need to include “DMV” as the issuing agency in the journal entry? — C.B., California

Yes, California Notaries must record in their journals the type of identification presented and the issuing agency.  In this case, the Department of Motor Vehicles (or “DMV”) is the issuing agency.

Hotline answers are based on the laws in the state where the question originated and may not reflect the laws of other states. If in doubt, always refer to your own state statutes. – The Editors

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5 Comments

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Julie Brouillette

27 Nov 2018

I just started adding the issuing agency in my journal -- I do not recall EVER hearing this in the training seminar.

Bhupinder Kaur

17 May 2024

Do I need to write down the drivers license number and expiration date?

National Notary Association

20 May 2024

Hello. To help us answer your question, can you please tell us what state you are commissioned in?

Bhupinder Kaur

20 May 2024

California

National Notary Association

22 May 2024

Thank you. Here is a list of the required information for a California Notary journal entry (GC 8206[a]): 1. Date, time and type of each official act; 2. Character (type or title) of every document sworn to, affirmed, acknowledged or proved before the Notary; 3. Signature of each person whose signature is notarized, including the signature of any subscribing witness and the mark of a signer; 4. Statement regarding the type of satisfactory evidence relied on to identify the signer; 5. Fee charged for the notarial act or, if no fee was charged, “No Fee” or “0”; 6. If document is a power of attorney, deed, quitclaim deed, deed of trust or other document affecting real property, the right thumbprint (or any other available print) of the signer.

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