My employer is requiring me to keep my journal and stamp in a locked file cabinet that must be accessible to others in my office. What do I do? — D.H., Eureka, CA
You must inform your employer about California law, urge them to find another solution and keep your journal and seal under your control at all times. In California, Notaries are responsible for keeping their seal and journal secure under their direct control. It is illegal for anyone other than the Notary to possess these items. (Government Code, Section 8206)
Let your boss know that California Notaries who fail to keep their journal and seal secure could have their commissions suspended or revoked, and could be fined up to $750.
Laws in other states regarding storage of a Notary's tools may vary. Notaries should always follow their state's statutes regarding protection and access to a Notary's tools.
Hotline answers are based on the laws in the state where the question originated and may not reflect the laws of other states. If in doubt, always refer to your own state statutes. – The Editors
Confronted with a tricky notarization? Unsure how to proceed? NNA members have unlimited access to our expertly trained NNA Hotline consultants to help you with all of your notarial questions. Call (888) 876-0827, Monday through Friday, 6 a.m. to 6:30 p.m. PST; Saturday, 5 a.m. to 5 p.m. PST.