What documentation do I need in order to get my seal and other custom items?
Notary Seals, Bonds, Errors & Omissions Insurance, and ID Checking Guides require commission verification before they are shipped. Notary Seals and Embossers are custom made to your state's specifications with the information shown on your commission paperwork. Once your documents have been received, your stamp will be shipped within 3-5 business days.
Some states require paperwork to be submitted to us before issuing a Notary Bond. As a best practice, we verify an active commission exists before activating Errors & Omissions policies or shipping ID Checking Guides.
Documentation requirements to authorize fulfillment of these items vary from state to state. Please look up the documentation required for your state in the State by State Document Requirements section below. If “Copies Acceptable” is shown, you may send us the specified paperwork via any of the options below. If you need to ship original paperwork, ship it to our physical mailing address. We recommend shipping any original documents with a tracking service.
Options if Copies are Acceptable
Upload via My NNA
Fax: 1-800-833-1211
E-mail: releasing@nationalnotary.org
Mailing Address
National Notary Association
9350 De Soto Avenue
Chatsworth, CA 91311-4926
Phone Number (for any questions)
1-800-US-NOTARY (1-800-876-6827)
State by State Document Requirements
Unless a specific document requirement for a bond is mentioned for your state, Notary Bonds do not require any documentation and will be issued within 2-3 business days of placing the order.
If you are renewing your commission, the document provided should reference the new commission information, not the current or previous commission. The information listed on the document will be used to manufacture the stamp and determine issue dates for insurance policies.
Select your state now to display what is required:
Document Requirements for Delaware (Copies Acceptable)
Send your Commission Certificate.
Bond - Send your Bond Form (must be in .doc or .docx format).
Seal, Guide, or E&O only - Send your Commission Certificate or Appointment Notice.
Document Requirements for Hawaii (Copies Acceptable)
Bond - Send your Notification of Appointment.
Seal, Guide, or E&O only - New notaries, please forward your Notification of Appointment. Renewing Notaries, please forward the Notification of Renewal with the county of residence and commission number.
Document Requirements for Kansas (Copies Acceptable)
Seal - State does not require documentation to manufacture official notary seal at time of application or renewal. Seals are shipped with other supplies in order. Send your Commission Certificate or a printout of your notary listing on the Kansas website within 30 days of receipt of new or renewed commission.
Commission Date Stamp, Guide, or E&O - Send your Commission Certificate or a printout of your notary listing on the Kansas website.
Send your Commission Certificate or a printout of your notary listing on the Maine website.
Document Requirements for Massachusetts (Copies Acceptable)
Send your Commission Certificate.
Document Requirements for New Hampshire (Copies Acceptable)
Send your Commission Certificate.
Document Requirements for New Jersey (Copies Acceptable)
Send your Commission Certificate.
Document Requirements for North Carolina (Copies Acceptable)
Send your Certificate of Appointment.
Document Requirements for Oregon (Copies Acceptable)
Send your Certificate of Authorization.
Document Requirements for South Dakota (Copies Acceptable)
State does not require documentation to manufacture official notary seal at time of application or renewal. Seals are shipped with other supplies in order. Send your Commission Certificate or a printout of your notary listing on the South Dakota website within 30 days of receipt of new or renewed commission.
Commission Date Stamp, Guide, or E&O - Send your Commission Certificate or a printout of your notary listing on the South Dakota website.
Bond - Send us an e-mail or document which states you have passed the state required examination.
Seal - Send your notarized Commission Certificate including the top portion of the page
Guide or E&O only - Send your notarized Commission Certificate including the top portion of the page or a printout of your notary listing on the Utah website.
Document Requirements for Virgin Islands (Copies Acceptable)
Send your Commission Letter.
Document Requirements for Wisconsin (Copies Acceptable)
State does not require documentation to manufacture official notary seal at time of application or renewal. Seals are shipped with other supplies in order. Send your Commission Certificate or or a printout of your notary listing on the Wisconsin website within 30 days of receipt of new or renewed commission.
Commission Date Stamp, Guide, or E&O - Send your Commission Certificate or a printout of your notary listing on the Wisconsin website.
Document Requirements for Wyoming (Copies Acceptable)
Send your Commission Certificate.