What documentation do I need in order to get my seal and other custom items?
Notary Seals, Bonds, Errors & Omissions Insurance, and ID Checking Guides require commission verification before they are shipped. Notary Seals and Embossers are custom made to your state's specifications with the information shown on your commission paperwork. Once your documents have been received, your stamp will be shipped within 3 business days.
Some states require paperwork to be submitted to us before issuing a Notary Bond. As a best practice, we verify an active commission exists before activating Errors & Omissions policies or shipping ID Checking Guides.
Documentation requirements to authorize fulfillment of these items vary from state to state. Please look up the documentation required for your state in the State by State Document Requirements section below. If “Copies Acceptable” is shown, you may send us the specified paperwork via any of the options below. If you need to ship original paperwork, ship it to our physical mailing address. We recommend shipping any original documents with a tracking service.
Options if Copies are Acceptable
Upload via My NNA
Fax: 1-800-833-1211
E-mail: releasing@nationalnotary.org
Mailing Address
National Notary Association
9350 De Soto Avenue
Chatsworth, CA 91311-4926
Phone Number (for any questions)
1-800-US-NOTARY (1-800-876-6827)
State by State Document Requirements
Unless a specific document requirement for a bond is mentioned for your state, Notary Bonds do not require any documentation and will be issued within 2-3 business days of placing the order.
If you are renewing your commission, the document provided should reference the new commission information, not the current or previous commission. The information listed on the document will be used to manufacture the stamp and determine issue dates for insurance policies.
Select your state now to display what is required:
Document Requirements for Delaware (Copies Acceptable)
Send your Commission Certificate.
Bond - Send your Appointment Notice.
Seal, Guide, or E&O only - Send your Commission Certificate or Appointment Notice.
Document Requirements for Hawaii (Copies Acceptable)
Bond - Send your Notification of Appointment.
Seal, Guide, or E&O only - New notaries, please forward your Notification of Appointment. Renewing Notaries, please forward the Notification of Renewal with the county of residence and commission number.
Document Requirements for Kansas (Copies Acceptable)
State does not require documentation to manufacture official notary seal at time of application or renewal. Seals are shipped with other supplies in order. Send your Commission Certificate within 30 days of receipt of new or renewed commission.
Commission Date Stamp, Guide, or E&O - Send your Commission Certificate.
Document Requirements for Kentucky (Copies Acceptable)
Bond - Send us an e-mail or document which states you have received the email notification from the state instructing you to obtain a notary bond or a printout of your notary listing on the Kentucky website or a printout of your notary listing on the Kentucky website.
Seal - Send your Commission Certificate.
Guide or E&O only - Send your Commission Certificate or a printout of your notary listing on the Kentucky website.
Send your Commission Certificate or a printout of your notary listing on the Maine website.
Document Requirements for Massachusetts (Copies Acceptable)
Send your Commission Certificate.
Document Requirements for Missouri (Copies Acceptable)
Bond - Send your Commission Letter containing instructions to purchase a notary bond or your Commission Certificate.
Seal - Send your Commission Certificate.
Guide or E&O only - Send your Commission Letter, Commission Certificate, or a printout of your notary listing on the Missouri website.
Document Requirements for Nebraska (Copies Acceptable)
Send your Commission Certificate.
Document Requirements for Nevada
Seal - Mail your original Commission Certificate or an original, certified copy. The original Certificate will be returned with the seal. (Original required per state law)
E&O or Guide only - Send your Commission Certificate. (Copies Acceptable)
Document Requirements for New Hampshire (Copies Acceptable)
Send your Commission Certificate.
Document Requirements for New Jersey (Copies Acceptable)
Send your Commission Certificate.
Document Requirements for North Carolina (Copies Acceptable)
Send your Certificate of Appointment.
Document Requirements for Pennsylvania (Copies Acceptable)
Bond - Send your Bond Form (page with barcode).
Seal, Guide, or E&O - Send your Commission Certificate or a printout of your notary listing on the Pennsylvania website. Please provide your city, township, or borough and the county of business along with the document.
Document Requirements for South Dakota (Copies Acceptable)
State does not require documentation to manufacture official notary seal at time of application or renewal. Seals are shipped with other supplies in order. Send your Commission Certificate or a printout of your notary listing on the South Dakota website within 30 days of receipt of new or renewed commission.
Commission Date Stamp, Guide, or E&O - Send your Commission Certificate or a printout of your notary listing on the South Dakota website.
Bond - Send us an e-mail or document which states you have passed the state required examination.
Seal - Send your notarized Commission Certificate including the top portion of the page
Guide or E&O only - Send your notarized Commission Certificate including the top portion of the page or a printout of your notary listing on the Utah website.
Document Requirements for Vermont (Copies Acceptable)
Send your Commission Certificate.
Document Requirements for Virgin Islands (Copies Acceptable)
Send your Commission Letter.
Document Requirements for Wisconsin (Copies Acceptable)
State does not require documentation to manufacture official notary seal at time of application or renewal. Seals are shipped with other supplies in order. Send your Commission Certificate or or a printout of your notary listing on the Wisconsin website within 30 days of receipt of new or renewed commission.
Commission Date Stamp, Guide, or E&O - Send your Commission Certificate or a printout of your notary listing on the Wisconsin website.
Document Requirements for Wyoming (Copies Acceptable)
Seal, Guide, or E&O only - Send your Commission Certificate.