How to Become a Notary Public in New Mexico

A $30 application fee applies. The non-refundable fee can be paid online via e-check, credit card, or debit card. The cost of the stamp, journal, bond and other supplies will vary based upon the vendor chosen.

Once the application and supporting documents are submitted, it can take two to 10 weeks for the state to issue the commission.

The New Mexico Notary commission is valid for four years, after which it has to be renewed to continue as a Notary.

To qualify to become a Notary in New Mexico, applicants must meet the following requirements:

• Be at least 18 years old
• Be a resident of New Mexico or have a place of employment in the state
• Be able to read and write English
• Successfully complete the required course and exam
• Not have been convicted of a felony or crime involving fraud, dishonesty, or deceit in the last five years
• Not had a Notary Public commission denied, suspended, or revoked in another state
• Not be disqualified to receive a commission under Section 22 of the Revised Uniform Law on Notarial Acts [14-14A-22 NMSA 1978]
• A judicial officer, the Secretary of State or a full-time staff member of the Secretary of State’s office, county clerk or deputy county clerk who is not licensed to practice law may also be commissioned as a Notary to perform notarial acts outside the individual’s scope of duties as an automatic notarial officer.

New Mexico created a new umbrella term -- notarial officer -- to use when referring to Notaries Public and automatic notarial officers. Automatic notarial officers include judicial officers, county clerks or deputy county clerks while acting within the scope of their job duties, the Secretary of State or full-time member of their staff, and attorneys licensed by the New Mexico bar.

Applicants for a Notary commission are required to take a course and pass an exam with a score of 80% or higher. The National Notary Association provides the state approved training course and exam.

You'll need an official stamp and journal. Stamps must either be rectangular or circular in shape and have the following information:

• Your legal name as listed on your Certificate of Commission
• Your commission number
• Your commission expiration date
• The New Mexico state seal
• The words “State of New Mexico” and “Notary Public”

You will need to purchase your stamp or embosser before applying to become a Notary or renew your commission. Applicants must provide proof of their official stamp within 45 days after the Certificate of Commission is issued.

When shopping for seals, quality and durability can vary greatly among vendors. Ask if the seals carry a lifetime guarantee. In particular, stamps should not bleed during or after use, as this can cause county officials to reject documents due to smudging. If you choose to purchase an embosser, you will also need to purchase an embosser inker to satisfy the requirement that the impression is able to be photocopied. A second seal can help you avoid downtime if your seal is ever misplaced.

The journal can be a permanent, bound register with numbered pages or a tamper-evident electronic format.

A $10,000 surety bond is required before you apply to become a Notary Public in New Mexico. A bond protects the public financially from the possibility of a negligent mistake or intentional misconduct by the Notary. Errors and omissions (E&O) insurance is optional. This insurance helps protect the Notary. If you make an unintentional mistake, or a false claim is filed against you, an E&O policy will cover your legal fees and awarded damages up to the coverage you select.

The Secretary of State, located in Santa Fe, NM, is responsible for commissioning Notaries Public in New Mexico.

A New Mexico Notary can perform notarial acts anywhere within the state's borders.

You can notarize for any member of the public who makes a reasonable request and meets all requirements for notarization, such as personally appearing before you and providing satisfactory proof of identity. You cannot notarize your own signature or perform a notarization if you have a conflict of interest. The state recommends that you avoid notarizing for family members as your impartiality may be questioned.

New Mexico allows Notaries to charge no more than $5 per notarial act. An additional fee for travel can be charged as long as the signer agrees to it in advance and understands the travel fee is separate from the notarial fee.

You must inform the Secretary of State of any name or address changes within 30 days of the change. If you move, you must inform the bond surety in writing and update your address by filing an amendment to your commission the Secretary of State’s online filing portal. No fee applies.

Name change amendments must be filed in the Secretary of State’s online filing portal. You must provide a rider from the company that issued your surety bond with the new name as well as an impression of the seal with your new name. A $3 fee applies.

If you need to renew your commission and it has been expired for more than one year, you will need to purchase a new $10,000 surety bond, take the required training course, pass the exam and submit a new application. If it has not been more than one year since your commission expired, all you will need to do is purchase a new $10,000 surety bond and submit an application. Within 45 days of your application approval, you will also need to provide proof of your stamp by sending in the Stamp Registration Form.

The New Mexico Secretary of State will send a postcard reminder approximately 30 days before the commission expiration.

Electronic notarizations are allowed in New Mexico and involve digital documents and electronic signatures during an in-person meeting. New Mexico law requires a Notary to notify the Secretary of State that the Notary will be notarizing electronic documents and identify the electronic notarization technology the Notary intends to use.

New Mexico Notaries with an active commission may apply to perform remote online notarizations. To apply, you'll need to provide the Secretary of State with the name of your chosen RON provider, take a course and pass the exam. Here's a step-by-step guide to help you become a remote Notary in New Mexico.

If you're not quite ready yet, we have additional resources where you can learn what a Notary is, what they do and why you should become a commissioned Notary.