In-person electronic notarization (IPEN) is a notarial act performed on an electronic document in person. IPEN is a form of electronic notarization different from both traditional pen-and-paper notarizations and remote online notarization (RON). During an IPEN, the document signer and Notary physically meet in person and the document is in an electronic format that is signed and notarized using an electronic signature and seal.
Four types of notarizations and how they differ.
Is IPEN the same as electronic notarization?
Not exactly. Electronic notarization is a term used previously to describe IPEN, but several states also refer to remote online notarizations as electronic notarizations in their laws, which has caused confusion for Notaries and consumers.
Since the document signer’s physical appearance before the Notary is required for an IPEN, “in-person” was added to distinguish IPEN from RON in which the document signer and the Notary don’t meet physically face-to-face in the same location.
Where IPEN is legal
In-person electronic notarization is allowed in 46 U.S. states and the District of Columbia. Alaska, Georgia, Hawaii and Massachusetts do not allow IPEN.
Become an electronic Notary
Most states have laws in their Notary statutes and administrative rules governing IPEN. These laws often address the qualifications and process for being approved to perform IPENs, regulate the Notary’s electronic signature and seal, and provide standards for approving IPEN technology providers.
There also are other state laws that may authorize Notaries to use electronic signatures when notarizing documents. Every Notary who seeks to become an electronic Notary should familiarize themselves with the laws of their state governing the performance of IPENs.
Learn the benefits of in-person electronic notarization.