Notary Bulletin

Hotline Tip: Don't Be A Copy Cat

Some Notaries misguidedly keep copies of every document they notarize. They shouldn’t. Many documents contain sensitive information about signers, which increases liability should that information ever be compromised. Also, documents such as mortgage and real estate contracts easily can run hundreds of pages.

There is one exception to this practice. Some states permit Notaries to certify a copy of a document. If your state does, it’s advisable to keep a copy for your records because you are certifying its completeness and accuracy. Otherwise, everything you need will be in your journal.

Professional Sections

NSA and Small Business
Healthcare Professionals
Legal Professionals
Financial and Corporate Services

Quiz: The Many Types Of Notarial Acts

Notaries perform many different duties for the public — and it’s easy to lose track of the different acts and what states they’re authorized in. Test your familiarity with common — and uncommon — notarial acts.

(A link to the correct answers is provided at the end of the quiz.)

Confronted with a tricky notarization? Unsure how to proceed? NNA members have unlimited access to our expertly trained Hotline counselors to help you with all of your notarial questions.

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