Notary Bulletin

Notarial Mistakes That Get Recordable Documents Rejected

Notarial Mistakes That Get Recorded Documents Rejected Forgetting to include a few words after your signature on a notarized document may seem like a small mistake — but these “small” notarial errors are leading to widespread rejection of important legal documents submitted for recording, according to officials of one of the nation’s busier county recorder’s offices.

Employees at the L.A. County Registrar-Recorder/County Clerk’s office have noticed that since 2006, more Notaries are forgetting to print their names and titles when notarizing or forgetting to sign the certificate wording on recordable documents, said Bessie O’Camb, Section Head of the Document Analysis and Recording Section. These errors are among the most common problems with recorded documents in Los Angeles County, accounting for an estimated 30 percent of all rejections. Leaving off a seal, attaching the wrong certificate wording and illegible Notary seals are other frequent causes for document rejection, she said.

O’Camb urged Notaries to take additional time when notarizing to check for the following:

  • Confirm that the appropriate notarial wording required by the state is used
  • Make sure all required information is included, correct and complete on the certificate
  • Do not forget to sign the certificate wording
  • Check that your seal impression is legible on the certificate

“Notaries need to be mindful that each document notarized may be recordable and not rush through the signing process,” she said.

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