Notary Bulletin

Hotline Tip: Should I Use A Separate Journal For My Work-Related Notarizations?

Many Notaries do double duty by performing notarizations for their employer and outside of their regular job. Some might be tempted to keep two sets of journals in order to keep their two Notary roles separate. That is not a good idea.

A journal is supposed to be a complete, sequential record of all your notarizations, not just the ones done at work or for a side business. You do not have a different commission for each role; you should not have different records. Maintaining two journals also multiplies the number of things you have to keep under lock and key, and doubles the chances that the information in your journal might be misused by unauthorized individuals.

In this instance, two is not better than one.

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Quiz: The Many Types Of Notarial Acts

Notaries perform many different duties for the public — and it’s easy to lose track of the different acts and what states they’re authorized in. Test your familiarity with common — and uncommon — notarial acts.

(A link to the correct answers is provided at the end of the quiz.)

Confronted with a tricky notarization? Unsure how to proceed? NNA members have unlimited access to our expertly trained Hotline counselors to help you with all of your notarial questions.

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