Notary Bulletin

Hotline Tip: How Can I Protect A Loose Certificate Against Fraud?

What is the best way to ensure that a loose certificate won’t be fraudulently removed and attached to another document?

Because there is no absolute protection against fraudulent removal, it’s always preferable to fill out Notary certificate language that is preprinted or typed right on a document rather than to staple a “loose” certificate to it.

However, there are precautions Notary can take to make removal of a loose certificate more difficult.

1) Emboss the certificate and document together and label “Attached documents bears embossment” on the certificate
2) Write a brief description of the document on the certificate, perhaps in the margin, so it is easily identifiable

Notaries should consult state laws regarding loose certificates before using them.

Confronted with a tricky notarization? Unsure how to proceed? NNA members have unlimited access to our expertly trained NNA Hotline counselors to help you with all of your notarial questions. Call (888) 876-0827, Monday through Friday, 5 a.m. to 7 p.m. PST; Saturday, 5 a.m. to 5 p.m. PST

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Quiz: The Many Types Of Notarial Acts

Notaries perform many different duties for the public — and it’s easy to lose track of the different acts and what states they’re authorized in. Test your familiarity with common — and uncommon — notarial acts.

(A link to the correct answers is provided at the end of the quiz.)

Confronted with a tricky notarization? Unsure how to proceed? NNA members have unlimited access to our expertly trained Hotline counselors to help you with all of your notarial questions.

(888) 876-0827

Monday through Friday:
5 a.m. to 7 p.m. PST

Saturdays: 5 a.m. to 5 p.m. PST

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