Notary Bulletin

Hotline Tip: Dealing With Multi-Page Documents

When we notarize a document, do we need to include in our journal the actual number of pages the document contains, or simply the number we were required to notarize? Also, if we notarize a three-page document, do we create three separate journal entries, or just one? – J.C., Hollywood, CA

Noting the number of pages in your journal is not expressly required by California law, but is recommended as a best practice by the NNA. You would include the total number of pages in the document, including the acknowledgment or jurat certificate. For example, if you have a three-page document and you attach a loose acknowledgment certificate, you would record four total pages in your journal.

A single document requires one line item in the journal, as long as it contains only one notarized signature.

Hotline answers are based on the laws in the state where the question originated and may not reflect the laws of other states. If in doubt, always refer to your own state statutes. — The Editors

Confronted with a tricky notarization? Unsure how to proceed? NNA members have unlimited access to our expertly trained NNA Hotline counselors to help you with all of your notarial questions. Call (888) 876-0827, Monday through Friday, 5 a.m. to 7 p.m. PST; Saturday, 5 a.m. to 5 p.m. PST

Related Links:
Hotline Tip: Am I Allowed To Use A Loose Certificate?
Notary Bulletin: A Detailed Journal Entry Benefits Everyone In A Loan Signing

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Quiz: The Many Types Of Notarial Acts

Notaries perform many different duties for the public — and it’s easy to lose track of the different acts and what states they’re authorized in. Test your familiarity with common — and uncommon — notarial acts.

(A link to the correct answers is provided at the end of the quiz.)

Confronted with a tricky notarization? Unsure how to proceed? NNA members have unlimited access to our expertly trained Hotline counselors to help you with all of your notarial questions.

(888) 876-0827

Monday through Friday:
5 a.m. to 7 p.m. PST

Saturdays: 5 a.m. to 5 p.m. PST

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