Bulletin Articles

Why Do You Come To The NNA Conference Every Year?

For many, the NNA’s annual Conference is a “must attend” every year. We asked some of those multi-year attendees why they keep coming back — and why they are coming to NNA Conference 2013...More

What Are The Biggest Issues You Face As A Signing Agent?

The mortgage industry has seen a lot of changes in the past few years, and we’d like to hear from Signing Agents about what issues are affecting you the most. Please take a few minutes to complete our survey on loan signing assignments...More

Three Tips When Handling Journal Entry Inspection Requests

When someone asks to see an entry in your journal, there are important rules to follow to make sure the privacy of unrelated entries is protected...More

Experienced NSAs Can Discover Valuable New Opportunities At Conference

NNA 2013 Conference has a special appeal for veteran NSAs wanting to expand their training and education — and discover new ways to increase their income...More

Uncommon Mistakes That Could Put You At Risk

You may not be aware of these less common situations that can land you in hot water...More

Signing Agents Call On Mortgage Industry To Improve Loan Signings

With Notary Signing Agents under growing pressure to bolster their training and professionalism, many NSAs are urging mortgage industry leaders to improve the way signing agencies handle assignments...More

Is Yelp For You?

With over 60 million registered users and over 20 million reviews posted on the site, Yelp continues to dominate the social review space on the Internet. Consumers frequently turn to Yelp to look up mechanics, restaurants and other businesses. But Notaries? The National Notary recently interviewed NNA member Eli Angote, founder and CEO of TheBestNotary.net, a national, mobile Notary service, about how he uses Yelp to build a positive reputation for his business...More

U.S. Foreclosures Dropped To Four-Year Low

March showed signs of improvement for the national real estate market, with home foreclosure activity dropping to its lowest levels in four years...More

A Golden Opportunity: Become An NSA At NNA 2013 Conference

With the housing market on the rebound, NNA 2013 Conference attendees will have a golden opportunity to position themselves to take advantage of the improving economy...More

First American: An Industry Leader Talks Signings

How major changes in the mortgage industry will affect you...More

From The Chairman: A Transformative Event For Signing Agents

From our first Conference 35 years ago, our goal was to create a national community for Notaries where you could network with your peers and gain critical education, information and support. I like to believe that we have delivered on that promise...More

From The President And CEO: A Special Trust From First American

Today, demand is higher than ever for Signing Agents who are trained to ensure loan signings are performed properly. Amid an unprecedented wave of reforms and stricter rules for conducting real mortgage business, First American Mortgage Services relies heavily on NNA Certified Signing Agents for assignments, drawing many of them from the NNA’s SigningAgent.com directory...More

More Than One In Four Counties Now eRecording Documents

The number of jurisdictions capable of electronically recording property records reached the 900 mark earlier this month, according to the Property Records Industry Association (PRIA). That represents approximately 25 percent of the counties, cities and other recording jurisdictions in the U.S., noted Kay Wrucke, Martin County (Minnesota) Recorder and President of PRIA...More

National Notary Foundation Offering Free NNA 2013 Workshops To Veterans

Veterans from all branches of the military are being offered free Notary training courses at the National Notary Association’s 2013 Conference in Austin, Texas, June 2-5. On “Texas Veterans Day” Monday, June 3, two options are being offered:  training required to become either a Notary, or a Notary Signing Agent...More

Mortgage Industry Puts Focus On Education

The American Land Title Association has graduated the first class of its new National Title Professional program amid a growing mortgage industry trend to provide more education to its workforce.

According to ATLA, the National Title Professional (NTP) designation is designed to recognize land title professionals who demonstrate the knowledge, experience, and dedication essential to the safe and efficient transfer of real property...More

Field Inspection Offers Additional Income Opportunities For Notaries

More and more Notaries are seeking new ways to increase their income by offering more services to their local clients. One way — which requires minimal training and tools you probably already own or have access to — is becoming a field inspector...More

Mortgage Fraud Index Drops To Five-Year Low

Mortgage fraud activity plummeted to a five-year low to close out 2012. While the news is promising, experts believe the fourth quarter drop is likely a temporary one...More

Discover Three Money-Making Ideas At Conference

NNA 2013 Conference, “Knowledge 2.0,” focuses on the training and education that will help you advance your profession...More

Who You Meet At Conference As Important As The Training

With NNA 2013 Conference now just weeks away, Notaries are checking the schedule and highlighting the workshops that are most personally beneficial. But an equally important Conference element is networking...More

Member Video: You Don't Want To Miss The Most Exciting Event Of The Year

NNA 2009 Notary of the Year Elaine Wright shares why the NNA 2013 Conference is the most exciting event of the year for Notaries everywhere!..More

NNA Offers Condolences To Friend Of The Association

The staff of the National Notary Association offers its heartfelt condolences to our good friend Thomas Smedinghoff and his family after the loss of his daughter Anne, a young diplomat who was one of five Americans killed in Afghanistan on April 6...More

New Laws Clarify Notary's Role In Real Estate Transactions

States continue to define the role of Notaries in the real estate process with three recently enacted statutes — a Utah law that clarifies the function of Notary Signing Agents, and new laws in New Mexico and the District of Columbia that allow a homeowner to transfer property upon death to a beneficiary using a notarized document...More

Common NSA Errors

Everyone makes mistakes — even seasoned Notary Signing Agents. The Notary Bulletin recently reached out to NSAs via social media to ask about their experiences and get their advice on how to avoid, prevent or resolve some of the more common errors...More

What You Need To Know About E&O

We all have insurance — for our homes, our cars, our health and our lives. The details of those policies are as varied as the people they cover. The same is true for Errors and Omissions (E&O) coverage for Notaries … and there’s a lot you need to know...More

Get Your Boss To Say 'Yes' To NNA 2013

You’ve read about the wide variety of workshops and presentations. You understand the need for the proper training and education to meet the changing world of notarization; and you know that attending  NNA 2013 Conference is important for career growth and liability prevention. But in this economy, many businesses are reluctant to spend money on continuing education for their employees, so how do you convince your boss to send you?..More

Proposed Law Could Permit Notaries To Officiate Weddings

The Nevada legislature is considering a bill that would authorize Notaries to officiate at weddings. If passed, Nevada would join Florida, South Carolina and Maine as the only states that permit Notaries to perform marriages. Considering that Las Vegas is famous for its wedding chapels, this could provide a significant income opportunity for the state’s Notaries...More

Avoid Bringing 'Branded' Office Supplies To A Loan Signing

Well-prepared Notary Signing Agents often bring pens, sticky notes and other tools with them on assignment. But be careful if there’s a brand name on your items — some lenders don’t want loan signing professionals using supplies with a competitor’s logo printed on them...More

Overcoming Office Challenges: Success Stories From Notaries In The Workplace

Some of the toughest challenges Notaries face originate from the workplace. All too often a boss, co-worker or client will ask a Notary to skip necessary procedures in the name of expediency. Such requests can seem harmless, but they often lead to big trouble for the Notary and the Notary’s employer. The National Notary reached out to Notaries who have successfully navigated these difficult situations and asked them to share how they resolved the problem...More

Watch Out For Notarios Offering Bad Tax, Immigration Advice

As next month’s income tax deadline draws near, officials in a number of states are cracking down on tax preparers moonlighting as “Notarios” — people who pose as legal professionals to scam immigrants...More

NNA 2013 Has Something For Every Notary, NSA

NNA 2013 Conference is offering a complete package of workshops and events for all Signing Agents — from new Notaries seeking NNA certification to veteran NSAs looking to expand their business...More

New Income Opportunities In 'Mystery Shopping'

Notaries with strong punctuality habits and attention to detail can find new income opportunities in the field of mystery shopping...More

NNA, Nevada AG Masto Present Scholarship Donation To Women's Research Institute of Nevada

William Anderson, the National Notary Association’s Vice President of Best Practices, joined Nevada Attorney General Catherine Cortez Masto — recipient of the 2012 March Fong Eu Achievement Award — to present a $1,000 donation to the Women’s Research Institute of Nevada (WRIN)...More

Five Tips For 'Vetting' Signing Services

Notary Signing Agents find themselves in a unique position when seeking and accepting work offers. Being too picky or limited in your availability can reduce your income opportunities, while accepting any job that comes your way can result in you working for a company that fails to properly treat or compensate you...More

Member Video: Notaries Everywhere Should Attend NNA 2013 Conference

The NNA’s 2005 Notary of the Year, Carol Salter, shares why it’s important for Notaries everywhere to attend NNA 2013...More

Top Mortgage And Title Industry Reps To Converge, Recruit Qualified Notaries At NNA 2013 Conference

NNA 2013 Conference offers an unprecedented opportunity for participants to directly engage with leading mortgage and banking industry representatives — the first time experts in this field will jointly address the changing world of notarization at a single event...More

Introducing Your 2013 Notary Of The Year Honorees

These five Notary of the Year Honorees embody the best traditions of the Notary Public office. Join us at the NNA 2013 Conference in Austin, Texas, this June to honor these dedicated individuals and find out who is named Notary of the Year!..More

Secretaries Of State Gessler, McCulloch Guest Panelists At Conference

Colorado Secretary of State Scott Gessler and Montana Secretary of State Linda McCulloch — two strong advocates for Notary education and professionalism —will participate in a special panel discussion at NNA 2013 Conference...More

Why You Should Come To NNA 2013 Conference

NNA 2010 Notary of the Year, Daniel C. Lewis, talks about why he’s looking forward to attending NNA 2013 Conference in Austin, Texas...More

Important Guidelines For Home Office Deductions From The IRS

If you use part of your home for your Notary business, you may be able to claim a deduction on your income tax for its use. However, the government has strict restrictions when making such claims. IRS Publication 587 provides rules and guidelines that you should be aware of before seeking a home office deduction...More

How Facebook Can Help You With Your Notary Business

As small business owners, we all have one overriding priority: generating more revenue. We do this by connecting to the market, developing leads and closing the deal. So The National Notary reached out to several Notary- entrepreneurs and asked them to share how cultivating relationships through Facebook has been beneficial for them...More

Congressional Proposal Would Allow Notary Services At Post Offices

If a group of Senators get their way, visitors to U.S. Post Offices may be able to get documents notarized and pick up a fishing license in addition to mailing packages and buying stamps...More

Lawmakers Push For Notary Education

Lawmakers in the Lone Star State have introduced a bill that would require Notary commission applicants to complete a training course — the latest in legislative efforts to mandate education for Notaries Public...More

ID Theft Complaints Hit Record In 2012; What You Can Do To Fight It

A record number of identity theft complaints were filed with the Federal Trade Commission in 2012, and many of the identity fraud scams involved transactions that could require notarizations...More

Mortgage Originations Jump Nearly 30 Percent In 2012

2012 proved to be a strong year for the mortgage industry as lenders funded nearly 30 percent more in home loans than 2011, according to the latest U.S. Mortgage Market Index report...More

Proposed Legislation Would Require Notaries To Report Signs Of Elder Abuse

Bills introduced in two states this month would require Notaries Public to report financial abuse of older signers if signed into law — the latest in ongoing efforts by U.S. lawmakers to prevent elder abuse and fraud...More

Building Your Brand And Notary Business On A Shoestring Budget

The key to any successful business is getting your phone to ring, but most Notary entrepreneurs don’t have the resources to spend on expensive marketing campaigns...More

Steps Notary Signing Agents Can Take To Help Battle Property Fraud

Despite recent reports indicating that mortgage fraud is gradually declining in many parts of the country, the risk remains higher now than it was prior to the foreclosure crisis. Notary educator Laura Biewer, an experienced Signing Agent, offers the following tips on how you can help prevent property fraud:..More

Court Rebuffs Class-Action Challenge To Signing Agent Fees

Borrowers in a number of states have filed court actions claiming they were overcharged for Notary services during loan closings. But in a recent case, a California appeals court has shut down a class-action by reaffirming the right of NSAs to charge fees for non-notarial services...More

February 2013 Survey: Your First Lessons As A Notary

This month, we’d like to ask you about your first commission. Share your experiences with us and your story could be featured in an article in our May 2013 magazine...More

Austin's Ready For NNA 2013 Conference Guests

Notaries attend the NNA 2013 Conference to learn more about the changing world of notarization, gain new skills, and meet colleagues from around the country.  But after the seminars and presentations, it’s time for fun, and Austin is a great place to do just that. As the saying goes, everything is “bigger and better” in Texas and your host city certainly delivers!..More

Proposed Law Seeks Strict Penalties Against Misuse Of Notarized Documents

Lawmakers in Illinois have proposed a new bill that would grant the Secretary of State more authority in handling apostille requests, while also enforcing stricter penalties against individuals found guilty of the deliberate misuse of notarized documents. With the proposed law, Illinois joins other states in a growing nationwide effort to prevent the unlawful use of notarized documents by so-called “sovereign citizens” activists and other scam artists...More

Tax Tips For The Self-Employed Notary

With Uncle Sam’s tax deadline looming, it’s time for Notary entrepreneurs to start getting their records together. The key is finding the tax deductions and write-offs that work best for you...More

Bill Would Require Oklahoma NSAs To Become Licensed

Legislation has been introduced in Oklahoma that could require any Signing Agent who schedules a closing appointment or conducts a conference at which real property documents are signed to obtain a settlement agent license. The NNA opposes the legislation as it is currently drafted.

House Bill 1884 would require anyone who performs certain activities related to real estate transactions to become licensed as a settlement agent...More

Notaries Extended Special Discount To Join Coolidge Foundation

The close working relationship between the National Notary Association and the Calvin Coolidge Memorial Foundation has resulted in a special membership discount for all Notaries and NNA customers who wish to support the legacy and ideals of the nation’s 30th President. The normal $35 membership has been discounted to only $10 for the nation’s Notaries.

Calvin Coolidge Memorial Foundation is a non-partisan, non-profit organization dedicated to preserving and promoting the leadership, integrity and public service of the only U.S. President sworn into office by a Notary Public —his father. Coolidge’s term in office during the 1920’s restored public trust in government, and his conviction of bipartisanship is still a highly relevant principle today...More

'Housing Starts' Hit Their Best Mark In Four Years

In a strong sign that the housing market is rebounding, housing starts in the final month of 2012 hit their best mark in four years according to figures released by the federal government. The nation’s homebuilders broke ground on 954,000 new homes in December, 12 percent more than November and 36 percent more than in December 2011. Building permits and housing completions also saw significant increases. ..More

Proposed Law Seeks Strict Penalties Against Misuse Of Notarized Documents

Lawmakers in Illinois have proposed a new bill that would grant the Secretary of State more authority in handling apostille requests, while also enforcing stricter penalties against individuals found guilty of the deliberate misuse of notarized documents. With the proposed law, Illinois joins other states in a growing nationwide effort to prevent the unlawful use of notarized documents by so-called “sovereign citizens” activists and other scam artists...More

Law Firms Closed, Sanctioned Over 'Robo-Signing' Abuses

Law firms heavily involved in the “robo-signing” crisis of recent years are continuing to be held accountable for their actions, with a major Florida foreclosure firm closing its doors and a Maryland attorney facing severe sanctions..More

Early Bird Conference Registration Closing Soon!

We know you don’t want to miss out on the “Early Bird” special discount registration for the NNA 2013 Conference in Austin, Texas, but that discount ends in just a few hours — midnight, January 31...More

Proposed Law Could Prohibit Candidates From Notarizing Election-Related Documents

Each new election season brings a new crop of complaints claiming notarial impropriety involving ballot petitions. Some states, like South Dakota, are currently working to clamp down on notarization issues by proposing changes that would limit a candidate’s notarial abilities, and prohibit state officials from advising or assisting candidates...More

Five Ways To Spot 'Robo-Signing' Taking Place In Your Workplace

“Robo-signing” isn’t only a problem for banks and mortgage lenders.  Accusations of unethical document signings and notarizations have been made against other businesses — as seen with a multimillion-dollar Florida law firm facing multiple lawsuits after accusations of improper conduct and in a $500,000 settlement between a debt collection agency and the Minnesota Attorney General’s office. If you’re concerned “robo-signing” is going on in your workplace, read on to learn how to identify “robo-signing” practices — and always refuse to participate in improper notarial acts if asked...More

Public Blames Industry, Government For Housing Crisis

The “robo-signing” crisis and the housing market downturn caused a drop in the public’s opinion of the mortgage and finance industries as well as the government. A recent survey by ID Analytics revealed that consumers place most of the responsibility for the 2008 economic disaster and subsequent slow recovery squarely on the mortgage industry and the banks that packaged sub-standard loans and sold them to investors...More

More Foreclosure Settlements Hit Wall Street Firms, Lenders

Federal regulators have reached settlements with two major Wall Street firms and a British lender requiring the companies to pay more than three-quarters of a billion dollars to resolve claims over “deficient practices in mortgage loan servicing and foreclosure processing.”..More

January 2013 Survey: Alternate Notary Income Paths

A Notary commission can be leveraged to find work in many different fields such as weddings, automobile titles, mystery shopping, and much more. What kinds of specialty work have you found thanks to your Notary commission? Please share with us in this month's survey and you may have your experiences featured in an upcoming issue of The National Notary magazine...More

New Year's Survey Results: Helping Others Create Hope For A Great 2013

Whether it was helping a bedridden signer obtain a proper ID or sharing kindness with parents going through an exhausting adoption process, Notaries across the country had memorable stories of helping signers that they shared in our recent New Year’s survey. And while 2012 was also a year filled with challenges, Notaries told us they are already looking forward to what’s waiting in 2013...More

Secretary Of State Highlights Notaries During Swearing-In Ceremony

With government regulators and consumers alike closely scrutinizing the notarial process, one elected official used her swearing-in ceremony to highlight the important role Notaries play in modern society...More

'Robo' Tally: $34 Billion To Date

A multi-billion dollar settlement agreed upon in this month shows how the costs of the foreclosure crisis continue to skyrocket for major financial institutions since the “robo-signing” scandal broke in late 2010. To date, financial institutions have been hit with more than $34 billion in fines and settlement costs...More

New Year's Resolution #1: Save $ With Early Conference Registration

Registration is now well underway for the NNA 2013 Conference in Austin, Texas, June 2–5 and “early birds” can receive $100 off full Conference registration before January 31. Full registration includes admission to all General Sessions, workshops and hands-on labs, as well as admission to the Welcome Reception and the Gala Banquet...More

Settlement Reached Against Debt Collection Company Accused Of 'Robo-Signing'

One of the nation’s largest debt collection companies has agreed to pay $500,000 to settle a lawsuit accusing it of “robo-signing” practices. The settlement between Midland Funding, LLC, and Minnesota Attorney General Lori Swanson also includes changes in in the process the company uses to pursue delinquent borrowers...More

2013 Outlook For Mortgage Industry: A Focus On Better Training, Professionalism

New regulations mandated by the National Mortgage Settlement, the growing use of electronic banking transactions and the ever-present threat of identity theft will cause financial institutions to revise their operating procedures — many of which will affect Notaries — according to the 2013 Banking Industry Outlook from the Deloitte Center for Financial Services...More

Journal Thumbprint Brings Final Murder Suspects To Justice

The final two co-conspirators in a 2008 murder and fraud scheme have been brought to justice, thanks in part to thumbprint evidence left in the journal of a diligent Notary...More

January 2013 Bulletin Quiz: Commission Renewal

It’s a time to start fresh and make changes — and for many Notaries, it’s time to prepare to renew commissions. But sometimes mistakes and misunderstanding can lead to a new commission being delayed, or even putting a hold on performing notarial acts. Take our quiz and test your understanding of the commission renewal process...More

Proposed Law Amendment Could Lead To Foreclosure Spike

Nevadans could see a spike in foreclosure activity in 2013 if banks and lawmakers agree to proposed amendments to a current law designed in the wake of the robo-signing crisis...More

December 2012 Survey: Share Your Notary Experiences Of The Past Year

2012 was an event-filled year: We face economic uncertainties, a tumultuous presidential election, a hurricane that devastated the East Coast, and much more. We’d like to share some of your best and worst Notary experiences of the past year in an upcoming article. If you’d like to tell us your story, please click and share with us...More

Four New Notary Laws To Watch

Public attention in 2012 focused heavily on what Notaries do and how they do it, largely in response to major fraud concerns. As a result, legislators in many states started taking a close look at Notary laws and procedures, and passed several new measures. Here’s a look four laws enacted in the past year that make significant changes to state Notary regulations...More

2013 Notary Of The Year Nominations Close On New Year's Eve

As we count down the final days before the New Year, an important deadline is fast approaching. The NNA will accept nominations for the 2013 Notary of the Year only through Monday, December 31. ..More

Entries Close Soon For 2013 Notary Of The Year

If you know of a Notary who has gone “above and beyond” their normal responsibilities and deserves some special recognition, don’t hesitate any longer. Nominations close for the 2013 Notary of the Year Honor on December 31. The recipient will be announced at the Gala Banquet during the NNA Conference 2013 in Austin, Texas, next June and will also be recognized in The National Notary magazine. The nomination form is now available online...More

Notary Officiants Barred From Saying No To Same-Sex Weddings

During the November election, several states passed referendums allowing same-sex marriages, and in Maine and Washington, Notaries could be called on for their services — raising the issue of whether Notaries can decline requests that go against their personal beliefs...More

Happy Holidays From The National Notary Association

We’d like to wish all of America’s Notaries a happy holiday season for you and your families. We thank you for your membership in our community, for your efforts serving the public, and for your service and dedication to the office of the Notary Public...More

Survey: Fear Of Identity Theft Widespread Among U.S. Adults

Amid the holiday season consumers are heading to the Internet and shopping malls to purchase gifts — and identity thieves are stepping up their efforts to steal personal information from them. A recent survey done for ID Analytics found that nearly half of all survey respondents have been targeted by ID thieves or know someone who has — and more than 70 percent fear becoming victims...More

Census: Illegal Immigration Is Slowing

The number of undocumented immigrants in the country has dropped significantly after rising steadily for the past decade, according to data released recently by the U.S. Census Bureau. The number of illegal immigrants dropped to an estimated 11.1 million last year, after peaking at 12 million in 2007. Experts say the decline is due both to a weakened U.S. economy, and stronger enforcement. Statistics showed that in 2012, Asian immigrants outnumbered those from Hispanic countries for the first time since 1910...More

New Thumbprint Requirements For Real Estate Documents

In the wake of the robo-signing scandal and National Mortgage Settlement, states have been tightening laws to better prevent fraud and abuse of real estate documents. A new law in California, effective January 1, 2013, requires Notaries to obtain a signer’s thumbprint for their journals for any document affecting real property...More

Risk Of Identity Scams In Mortgage Fraud Declining

Identity fraud continues to be used frequently in mortgage fraud schemes, but the overall risk ID schemes pose to the industry is declining, according to the latest report from Interthinx, a national risk mitigation company focusing on mortgage fraud and regulatory compliance...More

Nominations For The 2013 Notary of the Year Close December 31!

There are just a few weeks remaining to nominate a colleague (or yourself) for the 2013 Notary of the Year Honor. This tribute recognizes a Notary who demonstrates an exemplary level of professional conduct and ethics in serving and protecting the public...More

New Disciplinary Guidelines Go Beyond Notaries

Law enforcement officials across the country are going after managers who pressure Notary-employees to perform illegal acts — as seen in the recent multi-state charges against former document service executive Lorraine Brown — and the largest state in the nation has posted a clear warning to supervisors that cutting notarial corners is a crime, even if they are not Notaries...More

Sandy Expected To Derail Foreclosure Activity, Delay Housing Recovery Efforts

Distressed homeowners in New York, New Jersey, and Connecticut are still feeling the devastating effects of Superstorm Sandy, particularly those who were already facing foreclosure prior to the disaster. Despite relief efforts, the ripple effect is likely to include increased delays in foreclosure activity and another significant setback in the nationwide housing recovery...More

LinkedIn The Fastest-Growing Social Media For Professionals

Two new people join LinkedIn every second, making it the fastest growing social media platform for entrepreneurs and business professionals — and a must-use site for Notary entrepreneurs. At the end of the third quarter of 2012, the network had more than 187 million members in 200 countries and territories, up from 131 million a year ago, according to the social media site...More

Former Document Processing Executive Pleads Guilty To 'Robo-Signing' Charges

A former executive of a major document processing firm pleaded guilty to federal and state charges related to “robo-signing” — the widespread fabrication and improper notarization of mortgage documents — in Florida and Missouri earlier this month...More

Malware Attacks On Smartphones Increase Six-Fold

This Black Friday, if you’re planning on getting a new smartphone or tablet — for business or pleasure — keep in mind that these mobile devices are coming under increasing threat from hackers. According to a recent report from Trend Micro, malware attacks on smartphones jumped from 28,000 incidents at the end of the second quarter of 2012 to 175,000 at the end of the third quarter — a six-fold increase. Although hackers are mainly targeting Android users at this time, security experts report that data stored on any mobile device can be at risk...More

Happy Thanksgiving To You And Your Loved Ones

Thanksgiving is more than turkey and the feast. It is a time to find reasons to smile and bond with our loved ones. It’s a time for thanking those who have helped make our lives better. The National Notary Association extends a heartfelt thanks to America’s 4.4 million Notaries for all the things they do to help their neighbors and communities...More

Disaster Preparedness For Self-Employed Notaries And NSAs

As the East Coast learned recently, disaster can strike quickly with little warning. Everyone tries to prepare for emergencies, but self-employed Notaries and NSAs also need to safeguard their business for such an event. Although you may not be able to save your home in a natural disaster, you can protect your livelihood. Following are some tips from FEMAand the Small Business Administration that can help:..More

Voters Support Notary Advocates In November Elections

Two longtime supporters of notarial best practices — Montana Secretary of State Linda McCulloch and North Carolina Secretary of State Elaine Marshall — were chosen by voters to continue serving as their states’ top Notary-regulating officials in the November 2012 elections...More

Registration Now Open For NNA 2013 Conference

Get ready for next summer’s Notary Event Of The Year — registration is now open for the 2013 NNA Conference June 2-5 in Austin, Texas. Be sure to register early to come and learn about the latest developments in the Notary Public office, attend workshops offering help with the most challenging issues you face today, and much more...More

Mortgage Crisis Caused Shift in Public Opinion

The “robo-signing” scandal, along with the resulting housing market crisis, caused a decline in public opinion towards the mortgage and banking industries.  A recent survey by ID Analytics revealed that most of the blame for the 2008 economic disaster, and subsequent slow recovery, has been directed at the mortgage industry and the banks that packaged sub-standard loans and sold them to investors...More

The Top 5 Apps Mobile Notaries Can't Live Without

Everyone knows mobile devices are essential for conducting business in today’s world. But what are the “must have” apps that make our tablets and smartphones effective business tools? The National Notary magazine reached out to Notaries across the country and posed the question via our social media channels to find out what apps you couldn’t live without. While Angry Birds didn’t make the list, it was mentioned as a nice stress reliever. Here’s what did make the list...More

Join With The NNF To Help Victims Of Superstorm Sandy

The National Notary Foundation Will Match Your Contributions

The National Notary Foundation is asking Notaries and their families and friends to reach into their hearts and wallets to benefit the Salvation Army’s Sandy relief efforts. The NNF will match your contributions to help those who lost loved ones, their homes or their livelihoods during this unprecedented natural disaster...More

Tips To Help Weather The Aftermath Of Superstorm Sandy

Superstorm Sandy has caused severe damage across large areas of the East Coast, and Notaries there may be dealing with problems caused by the storm for the foreseeable future. Here are some tips and suggestions for handling some of the more common issues...More

Temporary Fee Reduction for Some Online Commission Applications

Filling out a request online for either a new or renewed Notary commission can be both convenient and time saving, and for a limited time it is now much less expensive in one state. Colorado Secretary of State Scott Gessler has announced that as of November 1, 2012 the online application fee for Colorado Notaries dropped from $10 to $1...More

November 2012 NNA Bulletin Survey: Using Facebook To Promote Your Business

Are you using Facebook for your small business? We’d like to know if your efforts on Facebook have been helpful for you and how...More

Full Compliance Deadline For U.S. Mortgage Settlement Standards Now In Effect

All five major lenders involved in the National Mortgage Settlement now must be in full compliance with the agreement’s rules to prevent “robo-signing”— the widespread improper notarization and document signing abuses that caused the national foreclosure crisis — and more banks are negotiating settlements to resolve claims of wrongdoing...More

Another Settlement Reached In 'Robo-Signing' Crisis

Lender Processing Services, Inc. has agreed to pay $250,000 to settle “robo-signing” claims brought by the Delaware Attorney General’s office against the company’s now-defunct subsidiary DocX LLC. The settlement resulted from Delaware’s investigation of fraudulent foreclosure practices that took place in 2008 and 2009...More

From The CEO: Title, Escrow Industries Facing Shortage Of Qualified NSAs

This week an important fact came to light: The title and escrow industries are facing a serious shortage of qualified Notary Signing Agents, and they are actively seeking the help of NNA certified Notaries. I learned this at the Mortgage Bankers Association’s annual Conference in Chicago, where I had traveled to represent Notaries everywhere and learn about the future of the real estate industry...More

Report Indicates Nationwide Slowdown In Foreclosure Activity

Despite predictions that the National Mortgage Settlement might cause a surge in foreclosure activity nationwide, an October report by RealtyTrac indicates that filings took a significant drop in recent months, and that September’s nationwide totals were the lowest since July 2007...More

Voter ID Law Delayed Until 2013

A recent ruling by the U.S. District Court in Washington, D.C., allows South Carolina’s new voter ID law to stand. But the law, which may still face an appeal by the Justice Department, will not become effective until 2013, with additional rules for Notaries presented with affidavits from voters lacking identification...More

Senators Want China To Take Action Against Fake ID Companies

U.S. Senators are calling on the People’s Republic of China to crack down on Chinese companies selling fake IDs through the Internet...More

Feds Charge Hundreds In Nationwide Crackdown On Mortgage Fraud

The U.S. Department of Justice is charging hundreds of people following a year-long investigation of mortgage fraud cases across the country, including “loan modification” scams that often try to recruit unwitting Notaries as accomplices...More

Smartphone Check Deposits On The Rise

The use of smartphones to deposit checks is growing rapidly, offering a time-saving option for mobile Notaries to credit their bank account as soon as a notarization is complete. ..More

Revised Laws Provide Better Protection for Estate and Financial Planning

An alarming increase in financial manipulation and abuse of the elderly has inspired many states to tighten their laws pertaining to estate and financial planning, and Notaries Public play an important role in the prevention process, specifically in reference to the execution of durable power of attorney documents...More

Home Sales Trend Upward; Re-Fi's Expected To Slide Next Year

In the coming year, Notary Signing Agents can expect more closings from the sale of new and existing homes, but may experience a significant drop in mortgage refinancing assignments, according to forecasts from several industry associations...More

New Federal Compliance Requirements Could Cause Spike In Mortgage Fraud Numbers

Reports of mortgage fraud continue to grow, and the numbers are likely to see an even higher spike with the implementation of new regulations by the Financial Crimes Enforcement Network (FinCEN), according to the Lexis Nexis 2012 Mortgage Fraud Report...More

'Notarial Evidence' Forms Introduced For Mortgages

Notary Signing Agents are beginning to see a new recordkeeping requirement at loan closings, as one financial institution applies a key regulatory standard arising out of the foreclosure crisis and housing market collapse to the origination of new loans...More

Foreclosure Report Gives Mixed Results; New State Takes Top Spot

Foreclosure activity nationwide showed a one-percent increase in August from the prior month, but has actually decreased a solid 15% from last August’s figures, according to the most recent report from online foreclosure tracking firm RealtyTrac...More

Secretary of State To Crack Down On Illegal Advertising To Immigrant Communities

The New York Secretary of State will begin canvassing immigrant neighborhoods this December in search of Notaries who fail to comply with its new administrative rule — the state’s latest move aimed at reducing immigration service fraud...More

Voter ID Law, Notarizations Put On Hold

Thirty states now require voters to present some form of identification at the polls, but a Pennsylvania judge has blocked the state's controversial voter-identification law from taking effect in time for the November election. The law could still take effect at a later date, or face a renewed challenge by opponents to block it completely...More

Bill Grants Driver's Licenses To Some Undocumented Immigrants

UPDATE: A bill permitting some younger undocumented immigrants to apply for driver’s licenses in California has been signed into law by Governor Jerry Brown...More

Final Defendants Convicted In Thumbprint Murder Case

After nearly a three-month trial, two men were convicted last week for their role in the murder of a Palm Springs, California, retiree and a thumbprint recorded in a Notary’s journal proved instrumental in solving the case...More

Thousands Of Mortgage Fraud Complaints Filed Against Attorneys

A “huge” number of mortgage fraud-related complaints are being filed against attorneys and law firms, according to the American Bar Association. And some of these questionable attorneys have tried to enlist unsuspecting Notaries into helping defraud victims...More

Officials Press More Banks To Reach 'Robo-Signing' Settlement

U.S state attorneys general are negotiating a legal settlement with four regional banks for their involvement in the “robo-signing” crisis. The agreement would be similar to the $25 billion National Mortgage Settlement brokered with five national lenders in February. That agreement included sweeping compliance mandates to prevent the widespread improper notarization and document signing practices at the heart of the foreclosure crisis...More

City Considers Offering Library Cards As ID For Some Undocumented Immigrants

Communities around the nation are struggling with how to properly ID the estimated 11.5 million unauthorized immigrants. But the Los Angeles City Council is considering a proposal that could allow undocumented immigrants within its boundaries to use library cards as identification to obtain city services...More

Recorder's Association Issues List Of 10 Most Common Notary Errors

County recorders rely on valid notarizations in order to accept most documents into their official records, but documents are routinely submitted with improperly or illegibly completed certificates. When a notarization is not completed properly, the error often will cause lengthy delays or result in the rejection of a document, which can be “financially, procedurally and often emotionally devastating to all those involved,” according to an open letter from the County Recorder’s Association of California...More

Lack Of Staff And Training Led To Needless Foreclosures

Approximately 840,000 debt-burdened homeowners who could have been helped by the federal government’s Home Affordable Modification Program will fall through the cracks largely due to a lack of proper staffing and training at some of the financial institutions, according to a recent study. Many of those households will likely end up in foreclosure...More

Asians Replace Hispanics As Fastest Growing Immigrant Group In U.S.

Asians now represent the largest stream of new immigrants to the United States, overtaking Hispanics in the top spot, according to a study by the Pew Research Center...More

The NNA Talks 'Robo-Signing' On Syndicated TV News Program

In a recent television news talk show, Chris Sturdivant, NNA’s Director of Corporate Relations, provided an expert’s viewpoint of the “robo-signing” crisis, covering the role that mortgage servicers and notarization abuses played in one of the nation’s worst financial crises...More

New Law Strengthens Thumbprint Requirement, Limits Proofs of Execution

A new law recently enacted by Governor Jerry Brown expands the journal thumbprint requirement for California Notaries, while also placing further limitations on proofs of execution...More

Identity Thieves Target Mobile Devices

With tens of millions of people now conducting business via mobile devices, identity thieves have turned to hacking smartphones to steal consumers' personal information, according to government and industry experts...More

Financial Institutions Implementing National Mortgage Settlement Servicing Standards

The five financial institutions that were part of the National Mortgage Settlement have “implemented between 35 and 72 percent of the servicing standards” mandated by the agreement, according to an interim progress report...More

Credit Card Industry Scrutinized Over Claims Of Robo Practices

Major credit card companies are coming under scrutiny for poor recordkeeping related to bad debts that many observers compare to the “robo-signing” abuses that hit mortgage servicing industry two years ago...More

Notaries Challenged By Oaths Vs. Affirmations

Notaries who took our August quiz on jurats generally demonstrated strong knowledge of the notarial act, but one question stumped more than half our participants — the difference between an oath and an affirmation...More

Federal Agency Seeking Comment On Sweeping Mortgage Servicer Rule Proposals

The Consumer Financial Protection Bureau is seeking comment on a set of proposed rules designed to implement a wide range of consumer protections in the wake of the recent National Mortgage Settlement and the “robo-signing” foreclosure abuses it uncovered...More

Courts Invalidate Mechanics Liens Executed With Acknowledgments Vs. Jurats

Just about everywhere you look notarized documents are being challenged. Most recently, courts in two states invalidated mechanics liens against commercial properties because they were improperly notarized using an acknowledgment instead of a jurat, which requires the signer to give an oath or affirmation attesting to the truthfulness of the document...More

Legal Professionals Section Advisor: Malcolm Morris

This month, the NNA’s Legal Professionals Section reported on the issue of privacy breaches in the law office and the liability risks of asking job applicants for access to their social media pages. To deliver this level of industry-specific information to Notaries, the NNA has developed a distinguished Advisory Panel for each of its six Professional Sections. In this Advisor Spotlight, we introduce you to Legal Professionals Section Advisor Malcolm Morris...More

Oklahoma Senate Bill 1466

This bill requires Notaries to keep a record of all absentee ballot affidavits that they notarize for at least two years after an election...More

Settlement Reached In LPS Fraud Case, Company Founder Still Under Investigation

Missouri Attorney General Chris Koster has announced the settlement of criminal proceedings against mortgage servicing company DOCX, in an agreement forged with its parent company Lender Processing Services. Both companies, along with the DOCX founder and company president, were indicted for their alleged role in the foreclosure and robo-signing scandals in 2010...More

Feds Impose Strict Settlement Fines Against Nation's Leading Insurance Provider

The Federal Reserve has fined MetLife, Inc. $3.2 million for its abuses and misconduct during the foreclosure crisis as part of an ongoing nationwide effort to implement the rules and penalties set forth by the National Mortgage Settlement.  The Board also imposed stringent servicing requirements for the nation’s largest life insurance company, similar to those imposed earlier this year against the nation’s five largest financial institutions...More

Authorities Increase Watch On 'Sovereign Citizen' Movement

The FBI, Homeland Security and law enforcement agencies in several states are keeping an eye on the growing “sovereign citizen” movement  individuals who believe the United States government is an “illegal corporation” and they are, therefore, not constrained by its laws...More

Crimes Involving Seal Theft Underscore Importance Of Securing Notary Tools

A Massachusetts Notary recently found herself the victim of theft when her Notary seal, along with other items, was stolen from inside her parked vehicle. While the seal’s product value was listed among the less valuable items stolen during the thief’s three-vehicle theft spree, a stolen Notary seal becomes quite dangerous in the wrong hands —  and could lead to liability concerns for the Notary...More

August 2012 Notary Bulletin Survey-What ID Issues Have You Encountered?

Notaries are often confronted with situations in which it’s difficult to establish a signer’s identity based on the ID evidence they provide. We’d like to know what issues you have encountered, so we ask that you participate in this survey and join in the conversation...More

States Issue Warnings about 'Notario' Advertising

A recent policy action by President Obama will soon allow undocumented Americans under age 30 to begin the process of obtaining temporary legal authorization to study or work in the United States.  Many may seek professional advice, prompting several states — including California, Nevada, Texas, Arizona and Utah — to issue warnings about scammers advertising themselves as a "Notario" or "Notario Publico."..More

The Final 2 Days Of Our Notary Summer Games And The Eyes Are On The Prize

The Notary Summer Games, running in honor of the 30^th Summer Olympiad, have attracted 75 active competitors who have submitted 180 answers (some of which are quite unique).  An average 4200 “spectators” are witnessing the festivities on our Facebook page each day...More

Virginia Activates Online Notarizations

The Commonwealth of Virginia is now allowing specially-commissioned electronic Notaries to perform online electronic notarizations.  Under the new law, which took effect July 1, Virginia’s rule for “personal appearance” can now be satisfied by live, two-way audio-video conferencing...More

NNA Survey: Nearly 75 Percent Of Notaries Use Social Media  But Few Use It To Find Business

While three out of four Notaries polled in an NNA survey reported that they use social media sites like Facebook and Twitter, surprisingly few Notaries are taking advantage of the networking opportunities social media offers to expand their business...More

Report Urges U.S. Post Offices To Expand Non-Postal Services, Offer Notarization

A report by the Office of the Inspector General (OIG) recommends that the U.S. Postal Service consider expanding its line of non-postal products and services, including Notary services, in an effort to increase the agency’s revenue and enhance value to local communities...More

NNA Opens Webinar Archives To All Notaries

Did you miss the NNA’s “How to Complete a Journal Entry” webinar because it conflicted with your schedule? If so, you may now view every webinar dating back to 2009 through the NNA’s new Webinar Archives page at NationalNotary.org...More

FBI: Collusion Fraud On The Rise In Real Estate Transactions

With the housing market still reeling from the impacts of robo-signing, the mortgage industry is now experiencing a surge in another form of fraud — collusion. Investigators are seeing a dramatic increase in secret agreements made between one or more parties with the intent to defraud others of their property or investment in real estate...More

Notary Summer Games: The Torch Is Lit, Games To Begin On Facebook On 7/30

In recognition of the 30^th Summer Olympics in London, the National Notary Association will host its own Notary Summer Games beginning Monday, July 30. Each business day, a question involving some issue in notarial history, i.e. individuals who have made an impact, regulations, duties, signings and more will be featured on the NNA's Facebook page...More

NSA Small Business Section Advisor: John F. Robinson

This month, the NNA’s Notary Signing Agents and Small Business Section covered topics such as how to properly vet signing companies, the rise and tightening of servicing standards related to mortgage closings, and how to use networking as a way to successfully build your business. To deliver this level of industry-specific information, the NNA has developed a distinguished Advisory Panel for each of its six Professional Sections. In this Advisor Spotlight, we introduce you to John F. Robinson...More

States Cracking Down On Notary Advertising, Requiring Non-Attorney Disclaimers

New York has joined a growing number of states in proposing strict regulations on the methods Notaries may use to advertise their services. These efforts — focused on reducing immigration assistance scams and increasing consumer protection — also propose harsh penalties for those who violate the laws...More

'Homeowners Bill Of Rights' Imposes Stricter Regulations On Mortgage Industry

California has become the first state to pass a law that would increase protections to homeowners and borrowers resulting in increased protections throughout the mortgage and foreclosure process. The new laws, along with similar ones in other states, are designed to target and penalize those who commit unfair or fraudulent mortgage transactions, including robo-signing and other Notary-related misconduct that helped fuel the foreclosure crisis...More

New CFPB Rule To Simplify RESPA, TILA Mortgage Disclosures

The Consumer Finance Protection Bureau has proposed revisions to financial disclosure forms that are included in mortgage closing document packages in an effort to simplify mortgage closings...More

New Law Update - Nebraska LB 398 Now In Effect

LB 398 allows election commissioners to administer oaths and affirmations using the county seal, prohibits an applicant for a Notary commission to be appointed if the applicant has been convicted of a crime involving fraud or dishonesty within the previous five years, permits nonresidents of a bordering state to hold a Nebraska Notary commission if they have a regular place of work or employment in Nebraska, repeals the authority of a Notary to protest commercial paper, modifies rules for the removal from office of a Notary, and authorizes the Secretary of State to enact rules and regulations...More

2012 NNA Bulletin Survey-How Do You Use Social Media?

What part does social media play in your career? What sites do you prefer, and in what ways can the NNA help support you through social media? Take our survey and let us know your thoughts...More

Maryland Attorney General and Notary Advocate Doug Gansler Named President of National Association of Attorneys General

Maryland Attorney General Doug Gansler, a featured speaker at the NNA’s 2011 Conference in Las Vegas, has been named President of the National Association of Attorneys General for the coming year. His presidential initiative centers on “Privacy in the Digital Age.”..More

Feds Dismantle Fake ID Crime Ring; Two Notaries Indicted

Federal agents dismantled a major immigration fraud ring last week involving the selling of fake driver’s licenses to undocumented immigrants. More than 160 illegally obtained New Mexico driver’s licenses were suspended as a result of the investigation, and two Notaries were among those indicted...More

Notaries Generate $2,500 To Battle Prostate Cancer In Facebook Campaign

The National Notary Association wishes to send a big “thank you” to all Notaries who participated in our Father’s Day Facebook campaign, which generated $2,500 to battle the deadly disease...More

More States Seek to Criminalize 'Robo-Signing' Practices

A growing number of states are seeking legislation that imposes criminal penalties and jail time for those who engage in foreclosure fraud.  In the latest state, New York, the Foreclosure Fraud Prevention Act of 2012, is making its way through the legislature — a bill that clearly defines “residential mortgage foreclosure fraud,” and imposes new criminal penalties for those who intentionally engage in such conduct...More

Supreme Court Immigration Ruling Creates Uncertainty For Foreign-Born Residents

The U.S. Supreme Court ruling that overturned part of Arizona’s strict law cracking down on undocumented immigrants has created uncertainty for many foreign-born residents. The ruling also puts similar laws in Alabama, Georgia, Indiana, South Carolina and Utah in legal limbo, and is likely to push many immigrants to seek help with their residency status...More

A Favor For Co-Worker Costs Notary Her Job And $5,000

Favors for friends are not unusual, but a Notary for a national stock brokerage found out the price for such a favor can be steep when it involves breaking the rules of proper notarization...More

South Dakota Dispute Shows Ethical Challenges Notaries Face With Election Documents

As the 2012 election season moves into full swing, Notaries are likely to encounter more requests to notarize nomination petitions and other election documents to ensure a candidate can get on the ballot. But don’t let a deadline pressure you into a rushed job that could lead to problems — such as the dispute in South Dakota after a lawmaker notarized his own election documents...More

States Combat Immigration Scams With New Laws, Stricter Regulations

In an ongoing effort to combat predatory immigration assistant scams, more states are enacting laws regulating those who offer assistance to immigrants. Several states, including Utah, Michigan, and California now require individuals to register as immigration consultants, submit to background checks, and post immigration bonds...More

States Moving To Make Loan Servicing Standards Permanent

The document-signing, notarization and other loan servicing standards implemented by the National Mortgage Settlement currently apply to only five major lenders and are set to expire in 2015. As a result, states are beginning to introduce measures to expand the reach of the terms and make them permanent...More

Online Services Helping States Meet Demand For New Notaries

Many states are now allowing Notaries to apply for commissions online in order to save time and money on processing. In Pennsylvania the state’s top Notary official said that online commissioning services have been key to ensuring enough Notaries are available to protect businesses from identity theft and other document-related crimes...More

Supreme Court Judges Accused Of Campaign-Related Misconduct Involving Notaries

The Florida Department of Law Enforcement has launched an investigation into three Supreme Court justices who allegedly used court employees to notarize their 2012 campaign paperwork. Investigators have accused the judges of improperly using on-duty staff Notaries to assist in their election campaigns...More

NNA June Webinar To Focus On 'Signature By Mark'

The next installment of the NNA’s  “Commonly Asked Questions” webinar series launches June 29, and will focus on how to perform a “signature by mark” notarization. This webinar is offered at no charge to all Notaries...More

Legal Professionals Section Advisor: Patricia Fry

This month, the NNA’s Legal Professionals Section reported on notarial misconduct by attorneys, signer capacity and lessons of the national mortgage settlement. To deliver this level of industry-specific information to Notaries, the NNA has developed a distinguished Advisory Panel for each of its six Professional Sections. In this Advisor Spotlight, we introduce you to Legal Professionals Section Advisor Patricia Fry...More

Join Us For Conference 2013 In Austin, Texas!

Conference 2012 may be over, but it’s never too early to plan ahead for Conference 2013. Next year’s Notary Event of the Year will be held June 2-5 in Austin, Texas, at the Renaissance Austin Hotel...More

Notarized Affidavits Required In New Domestic Partnership Registry

Unmarried couples will be able to register for domestic partnership rights in Tampa Bay, Florida, using a new registry scheduled to launch later this month. The registry requires notarized affidavits by both partners, and will grant rights similar to those legally granted through traditional marriage...More

Feds Launch Anti-Fraud Website; Encourage Whistleblowers To Come Forward

As part of the nationwide effort to combat mortgage fraud, the Residential Mortgage-Backed Securities (RMBS) Working Group has launched a website where people can report incidents of fraud involving mortgage-based securities. The task force is actively encouraging whistleblowers to come forward and report misconduct or deceptive practices, which may help facilitate their ongoing investigations...More

Celebrating 'Service, Integrity, Trust' At Conference 2012

The National Notary Association’s 34th Annual Conference in San Diego wrapped up four days of seminars, networking events and special presentations this week amid an atmosphere of renewal and rededication to the essential role of the Notary Public office...More

'Like' Or 'Share' The NNA's Facebook Page And We'll Donate $1 To Fight Prostate Cancer

The NNA’s campaign to fight cancer last month was so successful that we’re doing it again, this time in observance of Father’s Day. Announced live at the NNA Conference 2012 Welcome Reception, The National Notary Foundation has pledged to donate $1 to benefit prostate cancer research for every person that “likes” the National Notary Association’s Facebook page or “shares” our posts with their communities. The campaign runs through June 17...More

National Debate Over IDs For Immigrants Continues

Properly identifying a signer lies at the heart of every notarization, but with approximately 11 million undocumented immigrants in the U.S., elected officials, community activists and others are debating just how foreign-born residents obtain acceptable ID...More

The 'Event of the Year' for Notaries And Employers Offers Valuable Networking Opportunities

The NNA’s 34^th annual Conferencekicks off this Sunday with unparalleled opportunities for Notaries to network with colleagues, discuss professional challenges, exchange tips and advice, and enjoy socializing with old and new friends...More

States Revising Power-Of-Attorney Laws, Strengthening Notary Role

In an effort to strengthen the reliability of powers of attorney, a growing number of states are enacting elements of a model law regarding these life-altering documents drafted by the National Conference of Commissioners on Uniform State Laws, commonly known as the Uniform Law Commission...More

Study: Scammers Steal Identities Of 800,000 Deceased Each Year

The identities of approximately 800,000 deceased Americans are stolen each year and used to obtain credit, cell phone service and other benefits, according to a study by risk management company ID Analytics...More

Conference 2012 Panels To Focus On Risk Management For Notary Employers

Properly trained and supervised Notaries are key to an organization’s ability to protect themselves from risk and fraud. The 34th Annual NNA Conference offers a wide range of panels and expert-led roundtable discussions designed specifically for Notary employers, focusing on the challenges of ensuring compliance and offering solutions on how to create effective Notary oversight programs...More

Federal Government Opposes Proposed 'Homeowner Bill Of Rights'

The Federal Housing Finance Agency is opposing the efforts in one state to enact legislation that would protect homeowners against the type of illegal foreclosure abuses that led to the “robo-signing” crisis...More

NNA Shares Liability Reduction, Best Practice Expertise With Montana Notaries

The National Notary Association’s Vice President of Best Practices, William A. Anderson, gave presentations on Notary liability and standards of practice at the inaugural Montana Notary Conference earlier this month...More

'Robo-Signing' Repercussions For Mortgage Servicers Continue With New Judicial Twist

Two months after the National Mortgage Settlement was announced, mortgage lenders and financial companies are continuing to be plagued with legal challenges stemming from “robo-signing” abuses. The latest case could have national industry implications because a state supreme court intends to issue his own ruling on a foreclosure dispute, even though the bank already settled with the homeowner...More

Healthcare Section Advisor: David Kyllo

This month, the NNA’sHealthcare Section reported on the importance of maintaining professionalism in the midst of an emotional health situation, the lessons Notaries in all professions can take from the recent National Mortgage Settlement, and the ways in which Notaries in the healthcare field can avoid misconduct. To deliver this level of industry-specific information to Notaries, the NNA has developed a distinguished Advisory Panel for each of its six Professional Sections. In this Advisor Spotlight, we introduce you to Healthcare Section Advisor David Kyllo...More

'Event Of The Year' For Notaries Also Features Fun, Sun And Adventure

The NNA’s annual Conference, the “Event of the Year” in the Notary community, always features  valuable information and intelligence for Notaries. But NNA Conferences are also known for fun, with everything from casual networking opportunities and signature events, to great NNA discounts on nearby attractions and excursions...More

May Webinars Focus On Workplace Notarizations, NNA Conference 2012 FAQs

The NNA has added two new webinars to its May series — the first one will focus on strategies that Notaries can use when faced with improper notarization requests in the workplace; the second will provide timely information and updates regarding this year’s NNA Conference 2012, to be held in San Diego, California on June 3-6. Both webinars will take place live on Friday, May 18^th and are offered free of charge to NNA Members...More

California Case Demonstrates Upswing In Notary Seal Forgeries, underscores Importance Of Journal Evidence

An Upland, California, man is facing multiple counts of forgery and real estate fraud after a local Notary reported to authorities that her seal and signature had been forged on a grant deed, the San Bernardino District Attorney’s office announced. The case is the latest in a string of fraud investigations to uncover the use of forged Notary seals...More

Four More Days To Go: 'Like' Us On Facebook, Help Us Raise $100,000 For Breast Cancer Research

We have surpassed 10,000 “Likes” in our national campaign to fight breast cancer, but we need more! The program closes this Sunday—Mother’s Day—so tell your fellow Notaries, families, friends and co-workers about our benevolent campaign...More

Federal Agencies Expand Mortgage Servicing Compliance Efforts

The Consumer Financial Protection Bureau (CFPB) earlier this month informed the nation’s financial institutions that they must closely supervise any law firms, document processing companies or other outside contractors hired to help service loans...More

What's New At NNA Conference 2012? Find Out In Our New Webinar

The NNA is known for consistently improving its annual Conference program to keep the nation’s Notaries up to date on the latest practices, opportunities and trends. But there have been so many updates to this year’s program that the NNA produced a special webinar to walk you through all the new specially designed content...More

Journal, Seal Issues Investigated Amid 31 Percent Jump In Mortgage Fraud

Reports of suspected mortgage fraud increased 31 percent in 2011 with more than four-fifths of the cases involving older loans. In many cases, authorities are reviewing Notary journal records as part of their investigations, and they have noted a pattern of misused or stolen Notary seals in many fraud schemes...More

Nine Days left to Like The NNA on Facebook, Help Us Raise $100k To Fight Breast Cancer

Last week we launched a nationwide campaign to fight breast cancer in honor of Mother’s Day, and the Notary community has responded! We are rapidly approaching 10,000 “likes” on our Facebook page, but we have a long way to go to reach our $100k goal...More

'Like' And 'Share' The NNA On Facebook And Help Us Raise $100,000 To Fight Breast Cancer

For the past decade, the nationwide community of Notaries has joined with the National Notary Association’s charitable arm — the National Notary Foundation — to fight the ongoing battle against breast cancer. This Mother’s Day, the NNA is taking that battle to a new level by pledging to donate $1 for breast cancer research for every person that “likes” and “shares” the NNA’s Facebook page. The Foundation seeks to generate up to $100,000 to fight the deadly disease...More

Conference Roundtables To Focus On Notary Issues Within Key Industries

The National Notary Association has added a series of interactive roundtable discussions to its Conference 2012 program. The roundtables — scheduled to take place throughout the 34^th Annual NNA Conference — will feature Notary experts and industry professionals discussing frequently asked notarial questions, reviewing industry-specific Notary procedures, and providing helpful tips and strategies for Notaries working within several different professional fields...More

Be Careful Of Suspicious Loan Assistance Jobs In Wake Of Foreclosure Scam Surge

Foreclosure scams targeting distressed homeowners have shot up 60 percent in the past year, according to a report issued this month by a nonprofit homeowner protection group. Notaries should be cautious of any unusual job offers from “loan modification” businesses, as those odd tasks could be a sign the company is engaging in fraudulent practices...More

Interactive Conference Lab Provides Hands-On Tips For Increasing Business Through Social Media

The National Notary Association has added an innovative new interactive feature to its Conference 2012 program that will provide Notaries with hands-on social media experience and useful strategies that will help boost their business and income. The Social Media Lab — which will be open to Conference 2012 attendees from Monday, June 4 through Wednesday, June 6...More

Iowa Adds Best Practices Requirements To Revised Notary Laws

Iowa enacted new laws this month that strengthen the state’s notarial system to protect consumers, and provide clear procedures in several key areas. Senate File 2265 draws many of its provisions from the Revised Uniform Law On Notarial Acts (RULONA), a set of uniform model laws designed to help state lawmakers standardize and modernize their statutes...More

Mortgage Litigation Activity Hits Record High, Expected To Continue Upward Trend

Increasing foreclosure-related legal cases helped drive the Mortgage Litigation Index to a record high in the fourth quarter of 2011. The index tracked activity for 244 court cases involving mortgage companies — a 12-percent increase from the previous quarter and a 62-percent increase over the same period in 2010...More

View the NNA Webinar: Lessons Notary Employers Can Learn From The National Mortgage Settlement

Watch Now: Lessons Notary Employers Can Learn From The National Mortgage Settlement

On Wednesday, April 18, NNA Vice President of Best Practices William Anderson and Director of Corporate Relations Chris Sturdivant hosted an important Webinar focused on corporate solutions to alleviate the Notary abuses that led to the National Mortgage Settlement. Before a national audience of risk managers and mortgage servicing executives, Anderson discussed the 10 Notary abuses that fueled the foreclosure “robo-signing” crisis, the steps mortgage servicers must take to comply with the Notary aspects of the Settlement, and the NNA best practice recommendations that will help companies avoid future legal exposure.  An archive of this webinar is now available for public viewing...More

South Carolina Proposes Major Statute Revamp Based On The Model Notary Act; Increased Maximum Fees For Notarial Acts

A bill based on the NNA’s Model Notary Act has been introduced in the South Carolina Senate seeking to strengthen and expand the state’s statutes, and provide clear rules and procedures for its 135,000 Notaries Public...More

International Section Advisor: Todd Kocourek

A  Founding Trustee of the National Association of Civil Law Notaries (NACLN), attorney Todd Kocourek was instrumental in developing the Civil Law Notary system in Florida to help resolve issues with documents sent between Florida and foreign countries...More

NNA Conference 2012 Panel To Feature Notary Regulating Officials; Focus On Liability Prevention

The NNA has added an important new panel to its Conference 2012 agenda featuring some of the nation’s top Notary regulating officials who will discuss new state laws impacting Notaries, and ways to ensure statutory compliance to protect them against legal claims...More

Government Regulators To Expand 'Robo' Penalties, Reforms

As the terms of the National Mortgage Settlement begin to be implemented at the nation’s five largest mortgage servicers, federal and state regulators are looking to draw more companies into the settlement and levy fresh fines against a number of lenders...More

CA Consumer Alert Warns Of Document Fraud, Advocates Journal Thumbprint As Security Measure

The California Department of Real Estate recently issued a consumer alert informing the public on what to do should they become a victim of forgery or fraud, citing proper notarization as a key element in fraud prevention...More

Three Secretaries Of State To Address Major Issues During Conference 2012 Keynote Panel

Three distinguished Secretaries of State who are at the forefront of developments transforming the American Notary office will convene a special Keynote Panel at the NNA’s 34th Annual Conference this June — an important presentation for Notaries everywhere and major highlight for Conference attendees...More

NC County Recorder Sues Banks, Loan Servicers To Fix 'Robo-Signed' Documents

The Guilford County, North Carolina, Register of Deeds has filed a lawsuit against a number of mortgage lenders and loan servicers to force them to correct thousands of improperly signed and notarized documents filed with his office...More

From The CEO: The Notary Bulletin Now Available To All Notaries Nationwide

To The NNA Community:

With “robo-signing” and consumer protection issues raising the national consciousness about the value of legal and ethical notarizations, it’s vital to have access to the right information, education and guidance to be at the top of your game. Our mission has always been to serve and support Notaries so — as demands increase for trustworthy notarizations — I’m pleased to announce that we’ve officially made the Notary Bulletin available to all Notaries nationwide...More

Hotline Trend: Remote, Webcam Notarizations Remain Prohibited At This Time

The growing prevalence of smartphones, tablet devices and webcams has apparently prompted an increase in inquiries from Notaries about the legality of remote notarizations performed online via webcam. In fact, just this month the NNA’s Notary Hotline received a spike in calls from members asking how to handle these requests...More

Proper Notarial Practices Essential To Integrity Of Election-Related Documents

With the 2012 election cycle moving into high gear, Notaries will be called upon more and more to notarize nomination petitions, filing papers, affidavits and a variety of other election-related documents. These transactions are often challenged, making adherence to state laws and ethics essential to upholding integrity of notarizationsin the democratic process...More

Introducing The NNA's New President And CEO

In an important development that marks a new era of leadership for your National Notary Association, we’re pleased to announce that veteran executive Thomas A. Heymann has been named the NNA’s new President and Chief Executive Officer to expand its service, education and support programs for Notaries nationwide...More

Tennessee Bill Requiring Loan Signings To Be Handled By Attorneys Fails

A bill before the Tennessee General Assembly that would have barred Notary Signing Agents from handling the signings of some home loans has been withdrawn by its sponsor, preserving the role of Notaries in the real estate loan signing process...More

HUD Recommending Sanctions Against Bank 'Robo' Notaries

The U.S. Department of Housing and Urban Development (HUD) is considering sanctions against Notary employees of at least one of the five banks involved in the $25 billion National Mortgage Settlement and may recommend sanctions against Notaries of the other four banks...More

Report: Identity Fraud Increased 13 Percent Last Year; Social Media And Smartphones Increase Risk

Though consumers and businesses have become more vigilant in protecting their identities, cases of identity fraud rose still rose by 13 percent last year — an increase fueled largely by data breaches targeting users of social media and smartphones...More

Record Of Notarizations Mandated By National Mortgage Settlement

The nation’s five largest mortgage servicers now must maintain records of all foreclosure-related notarizations performed on their behalf by employees or third-party contractors, according to details of the National Mortgage Settlement released this week...More

March Webinar Will Revisit Use Of Credible Identifying Witnesses

In response to requests from Notaries, the NNA will be hosting a second webinar on the proper use and recording of credible witnesses during a notarization Friday, March 23. The webinar is complimentary to NNA members...More

Mortgage Fraud Reports Jump 20 Percent

The number of reports of suspected mortgage fraud jumped 20 percent in the third quarter of 2011 from the previous year, and most cases involved loans made four or more years ago, according to the latest report from the federal government...More

North Carolina Bar Reaffirms The Role Of Notary Signing Agents In The State

The North Carolina State Bar has once again cleared the path for Notary Signing Agents to operate in the state after reaffirming a nine-year-old opinion that allowed nonattorney Notaries to handle real estate loan signings, with certain stipulations...More

Last Call For Participation: The NNA's 2012 Notary Census Survey Closes Friday, March 9

The NNA’s 2012 Notary Census survey closes on March 9, and we  want to hear from you! Your responses will help us establish a clear picture of today’s American Notary office. We also ask that you share the survey with your Notary colleagues...More

Immigration Section Advisor: Crystal Williams

Crystal Williams, Executive Director of the American Immigration Lawyers Association (AILA), has been involved in immigration for more than 25 years as an immigration attorney and law publisher...More

NNA Addresses Corporate Notarization Best Practices And Training At MBA, PRIA Conferences Following National Mortgage Settlement

The possibility of a national mortgage servicing standard including Notary training will force financial institutions across the nation to strengthen their internal policies and procedures, according to the NNA’s Business Outreach Specialist Chris Sturdivant...More

California, Feds Focus On Halting 'Robo-Signing' Practices

California Attorney General Kamala Harris has announced legislation — dubbed the “California Homeowner Bill of Rights” — that would protect homeowners against illegal foreclosure acts and predatory lending. If the package becomes law, all lenders who do business in the state would have to meet a set of specific requirements before instituting a foreclosure process or face legal action and fines that could overturn the foreclosure...More

Three Flawed Notary Practices That Put You At Risk

Flawed Notary practices can put you at serious risk. No matter how urgently a document needs to be notarized, or how demanding a client or employer is, violating the essential rules of notarization leaves you exposed to lawsuits...More

Forecasted Foreclosure Rise Comes With Increased Scrutiny Of Notarizations

The recent $25 billion national mortgage settlement is expected to cause a spike in foreclosures nationwide this year, according to industry tracking firms RealtyTrac Inc. and Fitch Ratings. As banks process the backlog of foreclosures that have been shelved for the last eighteen months, Notaries will increasingly be called on to perform more transactions...More

Corporations Seek To Strengthen Notary Practices Following $25 Billion National Mortgage Settlement

With the $25 billion national mortgage settlement announced between government officials and major banks, the financial industry is taking a hard look at changing widespread shoddy document practices that precipitated the national “robo-signing” crisis — and the NNA is addressing the growing need for best practices training for Notary employees and supervisors...More

The NNA Seeks Your Responses In Its 2012 Notary Census Survey

If you have not yet participated in the NNA’s 2012 Notary Census survey, we want to hear from you!..More

Companies Still Liable For 'Robo' Practices Even After Historic Settlement

Financial institutions and the third-party contractors that service loans are still liable for the improper notarization and document signing practices exposed by the “robo-signing” crisis, even after the $25 billion national mortgage settlement with federal agencies and 49 state attorneys general...More

February 24 Webinar Covers Differences In Common Notarial Acts

Notaries looking for clarity on the difference between various notarial acts can find help on Feb. 24 when the NNA presents the latest webinar in its continuing series, titled: Acknowledgments, Jurats, and Oaths — What’s the Difference?..More

Deficient Bank Documents Over Loan Ownership Prove Beneficial For Borrowers In State Court

Deficient documentation over mortgage ownership is causing a mess for financial institutions in state courts and, as a result, borrowers in a number of states have won recent court rulings over foreclosure actions...More

The NNA Requests Your Participation In Its 2012 Notary Census Survey!

The National Notary Association is currently conducting its 2012 Notary Census, and we are asking all Notaries to participate by completing our 2012 Notary Census Survey...More

'Robo' Foreclosure Settlement Includes Extensive Compliance Mandate, Leaves Door Open To Legal Action, Financial Liability

The historic, $25 billion “robo-signing” settlement requires mortgage servicers to implement “unprecedented” changes to protect consumers and to halt the widespread pattern of improper notarizations and document signings that sparked the foreclosure crisis. The settlement, announced on February 9, also leaves open the possibility of further civil penalties, lawsuits and criminal prosecutions...More

International Section Advisor: Wayne Braid

This month, the NNA’s International Section reported on the UK fraud epidemic and its impact on international trade and why Chinese officials are lobbying for greater authority for Notaries. To deliver this level of industry-specific information to Notaries, the NNA has developed a distinguished Advisory Panel for each of its six Professional Sections. In this Advisor Spotlight, we introduce you to International Section Advisor Wayne Braid...More

Utah Proposes Regulating Immigration Consultants

Amid the Federal government’s nationwide campaign to combat immigration service fraud, the Utah Legislature is considering a bill that would  regulate nonattorneys who offer immigration services, and prohibit them from using misleading foreign-language titles such as “Notario Publico” to promote their services...More

Three Out Of Four Americans Distrust Financial System

An overwhelming majority of Americans — 77 percent — do not trust the nation’s financial system, according to a recent survey conducted by the University of Chicago and Northwestern University...More

Missouri AG Brings Criminal Indictment Against Key Player In 'Robo' Crisis

Missouri Attorney General Chris Koster has announced that DOCX, LLC — a key mortgage document processing firm at the center of the foreclosure “robo-signing” crisis — and its founder have been charged in sweeping felony indictments that accuse them of forgery and making false declarations related to mortgage documents...More

Pattern Of Fraud Suspected With New Mexico Driver's Licenses Issued To Immigrants

A smoke shop, a car repair shop and even nonexistent locations have been used as addresses by scores of foreign nationals to obtain driver’s licenses in New Mexico, and those findings suggest a pattern of fraud, a spokesman for the Governor’s office said...More

Oklahoma Bill Would Require Recordkeeping Of Election Documents

As the 2012 election year begins, the Oklahoma Legislature is considering a bill that would require Notaries to maintain a log of all absentee ballot affidavits they notarize for a period of at least two years after the date of the election...More

California, New York Attorneys General Question 'Robo' Settlement Terms

Attorneys General Kamala Harris of California and Eric Schneiderman of New York both say they will likely reject the terms of the nationwide foreclosure “robo-signing” settlement because they don’t go far enough to protect consumers and hold major banks accountable...More

The National Notary Association Remembers Michael Robinson

The National Notary Association lost a dedicated leader and a good friend with the passing of Director of External Communications Michael Robinson, who lost his years-long battle with cancer on January 20. He was 50...More

The NNA's February Webinars Focus On Error-Free Loan Signings, Different Notarial Acts

In its continuing series of instructional webinars for Notary professionals, the NNA in February will examine how to properly handle loan signings, and the different types of notarial acts...More

California Man Pleads Guilty In Stolen Notary ID Case

A Sacramento, California, man has pleaded guilty in federal court to helping orchestrate a $19 million mortgage fraud scheme that at one time had co-opted the identity of the National Notary Association’s 2007 Notary of the Year Joan Sampson...More

Class-Action Lawsuit Filed In Nevada Over 'Robo-Signing' Scandal

The mortgage servicing firm accused of running a massive 'robo-signing' scheme in Nevada and directing Notary-employees to improperly notarize thousands of documents has been named in a class-action lawsuit by local homeowners...More

New Jersey Law Imposes Stiff Penalties For Unauthorized Practice Of Law

As part of a continuing national effort against fraud targeting immigrants, the New Jersey General Assembly has enacted a new law that increases penalties — including lengthy prison sentences — for individuals convicted of knowingly engaging in the unauthorized practice of law (UPL)...More

Legal Professionals Section Advisor: Michael Ostrow

This month, the NNA’s Legal Professionals Section reported on job opportunities for legal professionals, notarizing for clients speaking different languages, and liability in the legal field. To deliver this level of industry-specific information to Notaries, the NNA has developed a distinguished Advisory Panel for each of its six Professional Sections. In this Advisor Spotlight, we introduce you to attorney Michael Ostrow...More

Smithsonian Exhibit Features Notary Public At Work

With Notaries continuing to gain national and international recognition, the Smithsonian Museum in Washington D.C. is featuring an innovative exhibition by video artist Ali Kazma that’s all about notarization...More

Federal, State Crackdowns Focus On Strengthening Identity Security

Due to rising incidents of fraud and imposture, the federal government and the state of Hawaii last week took aggressive steps to crack down on identity fraud and strengthen issuance of driver’s licenses and ID cards...More

Improper Notarizations, Foreclosure Misconduct Drive Lawsuits Against Mortgage Industry To Record Levels

The number of lawsuits filed against mortgage lenders, servicers and other companies in the industry hit a record high in the third quarter of 2011, according to the most recent release of the Mortgage Litigation Index. Litigation over improper notarizations and other misconduct related to the foreclosure crisis is the number one contributor to the surge in court cases, according to the report...More

January Webinar Will Address How To Verify Identity In A Multi-Cultural World

The next installment of the NNA’s “Commonly Asked Questions” webinar series will be held Friday, January 27 addressing the important topic: How to ID in a Multi-Cultural World. A total of three webinar sessions will be held due to increased demand...More

December Poll Results: Notaries Feel Safer With E&O Insurance

A majority of Notaries purchase Errors and Omissions (E&O) insurance because they feel safer with coverage protecting them from potential lawsuits, according to an NNA December 2011 online poll...More

Trusted Notary Protection Initiative Helps Alabama And Michigan Notaries Comply With New State Laws

The National Notary Association has implemented a Trusted Notary Protection support initiative in Alabama and Michigan to help Notaries comply with an unprecedented group of new laws to protect the public from fraud but also significantly increases Notaries’ exposure to liability...More

New Director Of Federal 'Watchdog Agency' To Tighten Oversight Of Mortgage Servicers, Financial Institutions

The federal government has joined a growing number of states in investigating and prosecuting “robo-signing” and notarial misconduct within the mortgage industry with the appointment of former Ohio Attorney General Richard Cordray as the first director of the new Consumer Financial Protection Bureau (CFPB)...More

Notaries Charged In Nevada 'Robo-Signing' Scandal Appear In Court

Three Notaries charged in a massive ‘robo-signing’ case in Nevada faced a judge for the first time on Dec. 28, but they did not enter pleas as pre-trial hearings were delayed until early 2012...More

Conference 2012 Sweepstakes Winner Amber Hall: 'I Can't Wait To Sharpen My Skills'

Thousands of new Notaries every year seek out the NNA for training, service and support they can’t get anywhere else.  One lucky Notary did just that in 2011 and, in the process of engaging with our ever-expanding Notary community, won a highly valuable prize: A trip to the NNA’s 2012 Conference this June!..More

New Penalties For Fraudulent Real Estate Notarizations Take Effect In Michigan

On January 1, 2012, it became a felony in Michigan to violate state Notary regulations when notarizing real property or mortgage documents — a move by state lawmakers to combat “robo-signing” practices and mortgage fraud, and to put the state’s employers and Notaries on notice that unethical practices will be prosecuted...More

The NNA Celebrates 55th Anniversary With Full Slate Of Exciting Events, Programs

Get ready for a wide-ranging slate of valuable programs and exciting events in 2012 as the NNA embarks on its 55^th Anniversary celebration — a time in which the Notary community reflects upon our decades of progress, and forges ahead with new resolve to strengthen the American Notary office...More

Celebrating The 2008 Notary Of The Year: Liz Adams

When Liz Adams of Florida was named the National Notary Association’s 2008 Notary of the Year, she was a successful Notary Signing Agent and one of the first Notaries in her state to perform eNotarizations...More

Need To Know: New Laws For 2012

States passed more than 60 new laws in 2011 addressing a wide range of notarial issues — from commissioning procedures to recordkeeping requirements to penalties for misconduct. The dominant legislative trend — driven by continuing instances of real property fraud and revelations of improper conduct in the “robo-signing” crisis — was a fairly broad move toward protecting the public and increasing accountability and liability for Notary misconduct along with an emphasis on following proper procedures and ethical practices...More

Poll: Why Do You Carry E&O Insurance?